Construction Admin & Estimating Support (PTO + Bonuses)

Show Me Electrical Services LLC; Affton, Northern (MO, KY); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

PTO and holidays

401(k)

Professional development

Performance-based bonuses

Job summary

Show Me Electrical Services LLC is seeking an Administrative Assistant to support daily operations in a fast-paced construction setting. You will assist management, project managers, estimators, field personnel, customers, vendors, and subcontractors with a variety of clerical tasks.

The role emphasizes organization, attention to detail, and effective communication, with responsibilities spanning document control, scheduling, and reporting. Office-based with occasional site interaction.

Qualifications

• High school diploma or equivalent; business or construction-related education a plus.
• 2+ years of administrative, office, construction, or contractor-office experience preferred.
• Strong computer skills: Word, Excel, Outlook, PDF/document management.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, dependable, customer-service oriented.
• Ability to learn electrical contracting terminology, procedures, and software.

Responsibilities

• Answer phones, emails, and customer inquiries professionally.
• Assist project managers and estimators with administrative tasks and project documentation.
• Prepare and maintain proposals, contracts, purchase orders, work orders, invoices, and change orders.
• Enter and maintain customer, project, vendor, and employee information.
• Track project paperwork, deadlines, permits, inspections, and required documentation.
• Assist with scheduling service calls, crews, inspections, meetings, and project activities.
• Communicate with customers, vendors, suppliers, subcontractors, and field employees.
• Request pricing, obtain quotes, and assist with material and equipment orders.
• Assist with AP/AR documentation.
• Prepare reports, spreadsheets, and correspondence.
• Maintain organized electronic and paper filing systems.
• Assist with onboarding paperwork, timekeeping, and office administration.
• Support management with special projects and other duties as needed.

Skills

MS Word

Excel

Outlook

PDF management

Detail oriented

Attention to detail

Verbal communication

Written communication

Prioritization

Customer service

Electrical terminology

Education

High school diploma

Construction-related education

Tools

Construction management software

Estimating software

Accounting software

Job description

Show Me Electrical Services LLC is seeking an Administrative Assistant to support daily operations in a fast-paced construction setting. You will assist management, project managers, estimators, field personnel, customers, vendors, and subcontractors with a variety of clerical tasks.

The role emphasizes organization, attention to detail, and effective communication, with responsibilities spanning document control, scheduling, and reporting. Office-based with occasional site interaction.