Remote Administrative Coordinator - Operations & Scheduling

simera-talent; San Francisco (CA); Remote; USD 65,000 - 90,000; Full time

Job summary

Simera-talent is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly across teams.

You will manage calendars, meetings, documents, reports, onboarding support, and communications with internal and external contacts, while maintaining confidentiality and meeting deadlines in a fast-paced, remote-friendly environment.

Qualifications

• Experience coordinating schedules, meetings, and documents.
• Strong computer and digital skills.
• Ability to work independently with remote teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Reliable internet and setup for remote work.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and route them appropriately.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Office Suite

Calendar management

Documentation

Independence

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Simera-talent is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly across teams.

You will manage calendars, meetings, documents, reports, onboarding support, and communications with internal and external contacts, while maintaining confidentiality and meeting deadlines in a fast-paced, remote-friendly environment.