Remote Administrative Coordinator

WeCare Medical Specialty Group; Olivet (MI); Remote; USD 38,000 - 56,000; Full time

Benefits offered by this job

Paid time off

Remote work flexibility

Professional development opportunities

Health insurance where offered

Retirement benefits where offered

Job summary

WeCare Medical Specialty Group is seeking an organized, reliable Remote Administrative Assistant to provide essential administrative and operational support. The role includes scheduling, correspondence, document management, data entry, and daily office coordination to ensure efficient business operations.

The ideal candidate will have strong organizational and communication skills, basic computer proficiency, and the ability to manage multiple tasks independently while working remotely.

Qualifications

• High school diploma required; an associate or bachelor’s degree is an advantage.
• Previous experience in administrative support or office coordination is preferred.
• Proficiency in Microsoft Office or Google Workspace tools and strong written/verbal communication.

Responsibilities

• Provide day-to-day administrative support to managers, team members, and other departments.
• Manage calendars, schedule appointments, and coordinate virtual meetings.
• Respond to emails, phone calls, and routine inquiries professionally.
• Prepare, format, edit, and organize documents, reports, presentations, and correspondence.
• Maintain accurate digital records, databases, and electronic filing systems.
• Perform data entry, verify information, and update internal records.
• Coordinate meetings, prepare agendas, and distribute meeting notes when required.
• Assist with travel arrangements, expense tracking, and scheduling as assigned.
• Monitor office supplies and routine operational tasks; support invoicing and purchasing documents.
• Communicate with internal teams, clients, and external service providers.

Skills

Organizational skills

Communication

Microsoft Office

Google Workspace

Time management

Education

High school diploma

Associate or Bachelor's degree advantage

Tools

Word

Excel

Outlook

Google Workspace

Job description

WeCare Medical Specialty Group is seeking an organized, reliable Remote Administrative Assistant to provide essential administrative and operational support. The role includes scheduling, correspondence, document management, data entry, and daily office coordination to ensure efficient business operations.

The ideal candidate will have strong organizational and communication skills, basic computer proficiency, and the ability to manage multiple tasks independently while working remotely.