Remote Administrative Coordinator

simera-talent; San Francisco (CA); Remote; USD 60,000 - 85,000; Full time

Job summary

simera-talent is seeking a highly organized Administrative Assistant to support the team with day-to-day operations, scheduling, and documentation in a fast-paced environment.

The role emphasizes proactive communication, meticulous record-keeping, and reliable coordination with internal teams and external contacts. Remote work setup is required, and strong proficiency with Microsoft Office or Google Workspace is expected.

Qualifications

• Excellent written and verbal communication required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks.
• Proficiency with Microsoft Office or Google Workspace.
• Experience with email, calendars, spreadsheets, and document management.
• Strong data entry and document management skills.
• Professional communication with internal and external stakeholders.
• Discretion handling confidential information.
• Independent, proactive worker.

Responsibilities

• Provide general administrative and operational support.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries promptly.
• Coordinate meetings and team activities.
• Assist with data entry and record keeping.
• Track deadlines and follow-ups.
• Coordinate information between teams and external contacts.
• Assist with travel, expenses, invoices, and admin tasks.
• Maintain confidentiality of company information.
• Identify and improve administrative processes.
• Support managers and team members daily.
• Follow company procedures for organized processes.

Skills

Communication

Organization

Detail oriented

Multitasking

MS Office

Google Workspace

Email & Calendar

Data entry

Professionalism

Proactive

Job description

simera-talent is seeking a highly organized Administrative Assistant to support the team with day-to-day operations, scheduling, and documentation in a fast-paced environment.

The role emphasizes proactive communication, meticulous record-keeping, and reliable coordination with internal teams and external contacts. Remote work setup is required, and strong proficiency with Microsoft Office or Google Workspace is expected.