Remote Administrative Assistant | Calendar & Exec Support

Association of Equipment Manufacturers (AEM); Milwaukee (WI); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Life insurance

Long-term disability

18 PTO days

10 holidays & floating holidays

Job summary

Association of Equipment Manufacturers (AEM) seeks an Administrative Assistant to support executive operations and internal/external stakeholders. The role emphasizes precision, multi-tasking, and proactive problem-solving in a fast-paced environment.

Responsibilities include coordinating meetings, managing calendars and travel, preparing documents, supporting events, and overseeing front-office tasks. The position offers a hybrid schedule with two telework days weekly and a comprehensive

Qualifications

• 1–3+ years of administrative experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Meticulous attention to detail; you catch what others miss.
• Self-starter mindset with initiative and follow-through.
• Excellent verbal and written communication; proofreading ability.
• Ability to manage multiple priorities with professionalism.
• Collaborative team player contributing to shared success.
• Ability to lift and move materials up to 35 pounds.

Responsibilities

• Coordinate internal and external meetings, including scheduling, AV setup, and materials.
• Manage calendars, travel arrangements, and expense reports, resolving conflicts.
• Prepare, proofread, and format documents and presentations using Microsoft Office.
• Support departmental projects, webinars, and special events; streamline processes.
• Oversee mailroom operations, shipments, and front office tasks.

Skills

Microsoft Office

Attention to detail

Self-starter

Verbal & written communication

Multitasking

Team collaboration

Lifting 35 lbs

Job description

Association of Equipment Manufacturers (AEM) seeks an Administrative Assistant to support executive operations and internal/external stakeholders. The role emphasizes precision, multi-tasking, and proactive problem-solving in a fast-paced environment.

Responsibilities include coordinating meetings, managing calendars and travel, preparing documents, supporting events, and overseeing front-office tasks. The position offers a hybrid schedule with two telework days weekly and a comprehensive