Administrative Assistant

Association of Equipment Manufacturers (AEM); Milwaukee (WI); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Life insurance

Long-term disability

18 PTO days

10 holidays & floating holidays

Job summary

Association of Equipment Manufacturers (AEM) seeks an Administrative Assistant to support executive operations and internal/external stakeholders. The role emphasizes precision, multi-tasking, and proactive problem-solving in a fast-paced environment.

Responsibilities include coordinating meetings, managing calendars and travel, preparing documents, supporting events, and overseeing front-office tasks. The position offers a hybrid schedule with two telework days weekly and a comprehensive

Qualifications

• 1–3+ years of administrative experience.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Meticulous attention to detail; you catch what others miss.
• Self-starter mindset with initiative and follow-through.
• Excellent verbal and written communication; proofreading ability.
• Ability to manage multiple priorities with professionalism.
• Collaborative team player contributing to shared success.
• Ability to lift and move materials up to 35 pounds.

Responsibilities

• Coordinate internal and external meetings, including scheduling, AV setup, and materials.
• Manage calendars, travel arrangements, and expense reports, resolving conflicts.
• Prepare, proofread, and format documents and presentations using Microsoft Office.
• Support departmental projects, webinars, and special events; streamline processes.
• Oversee mailroom operations, shipments, and front office tasks.

Skills

Microsoft Office

Attention to detail

Self-starter

Verbal & written communication

Multitasking

Team collaboration

Lifting 35 lbs

Job description

Are you a proactive, detail-driven professional who thrives in a fast-paced environment? Do you take pride in delivering high-quality work and supporting teams with precision and purpose? If so, we want you on our team.

At AEM, we’re looking for an Administrative Assistant who is energized by challenge, motivated by results, and eager to contribute meaningfully to our mission. This role is ideal for someone who enjoys juggling multiple priorities, supporting both internal and external stakeholders, and ensuring that meetings, projects, and executive operations run seamlessly.

Key responsibilities:

• Own the coordination of internal and external meetings, including scheduling, AV setup, and materials preparation, with a focus on accuracy and anticipating logistical needs.
• Manage complex calendars, travel arrangements, and expense reports, ensuring every detail is accounted for and proactively resolve conflicts or issues.
• Prepare, proofread, and format documents and presentations using Microsoft Office Suite, with a sharp eye for grammar, consistency, and visual clarity.
• Support departmental projects, webinars, and special events, taking initiative to streamline processes and ensure nothing falls through the cracks.
• Oversee mailroom operations, shipments, and front office tasks with reliability and a commitment to maintaining a professional environment.

Requirements:

We’re looking for candidates with 1–3+ years of administrative experience and a track record of excellence. Ideal candidates will demonstrate:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Meticulous attention to detail – you catch what others miss.
• A self-starter mindset – you take initiative and follow through.
• Strong verbal and written communication skills, including proofreading ability.
• Ability to manage multiple priorities with grace and professionalism.
• A collaborative spirit – you work well on a team and contribute to shared success.
• Ability to lift and move materials weighing up to 35 pounds.
• Employee may be asked to sign and comply with confidentiality or non-disclosure agreements, as applicable to the role.

Work Schedule:

This position is Monday through Friday, 8:00 a.m. to 4:30 p.m., with two telework days per week and flexibility based on front office coverage needs.

About AEM:

AEM is the leading organization in North America advancing construction and agriculture equipment manufacturers and their value chain partners in the global marketplace. In enabling growth together, AEM and its members build momentum for the equipment manufacturing industry and the markets it serves.

We offer a competitive salary and an outstanding benefits package including:

• Health, dental, and vision insurance
• 401(k) with company match
• Life insurance and long-term disability
• 18 PTO days in your first full calendar year
• 10 paid holidays, and two floating holidays

Our team is passionate about what we do; our office is modern and welcoming, and we’re proud to be involved in a variety of community service initiatives.