Remote Executive Assistant to Operations Director

ADP, Inc.; Lake Monroe (FL); Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

Company benefits

Job summary

First Choice Surveying in Florida is seeking an Executive Administrative Assistant to be the right hand of the Director of Operations. You will keep his calendar, meetings, inbox and files organized so he can focus on running field and office operations.

This is a focused administrative role; you will prepare meetings, handle routine communications, document decisions, and prepare recurring reports. You will also provide light support to other managers as needed, working remotely from a home

Qualifications

• Microsoft 365 including Outlook, Word, and Excel.
• Clear, professional written and verbal communication.
• Strong organization and time management.

Responsibilities

• Schedule, confirm, and reschedule the Director of Operations' calendar.
• Prepare meeting agendas and materials; take notes and track action items.
• Monitor and draft routine emails; route messages appropriately.
• Organize files in Microsoft 365/SharePoint with proper naming.
• Enter data and prepare periodic reports in the company format.
• Support other managers and handle general admin tasks.
• Maintain confidential documents with care.

Skills

Organization

Communication

Discretion

Accuracy

Ownership

Self-direction

Learning

Tools

Microsoft 365

Job description

First Choice Surveying in Florida is seeking an Executive Administrative Assistant to be the right hand of the Director of Operations. You will keep his calendar, meetings, inbox and files organized so he can focus on running field and office operations.

This is a focused administrative role; you will prepare meetings, handle routine communications, document decisions, and prepare recurring reports. You will also provide light support to other managers as needed, working remotely from a home