Remote Accounting, Payroll & HR Specialist

JBL Resources; Michigan; Hybrid; USD 55,000 - 75,000; Full time

Job summary

JBL Resources is seeking an Accounting/Payroll and HR Specialist to support our remote team in the West Michigan area. This full-time role covers accounting, payroll, onboarding, benefits administration, timekeeping, and HR records across multiple states.

You will manage full-cycle accounting, payroll reconciliations, and document year-end tax reporting while coordinating with hiring managers and contractors. A strong focus on accuracy and confidentiality is essential.

Qualifications

• Experience with Paychex or a comparable provider.
• Experience processing multi-state payroll.
• Experience with QuickBooks preferred.
• Experience with SpringAhead preferred.
• Experience administering background checks and drug screens through ScoutLogic or a comparable provider preferred.
• Experience within a contract staffing, recruiting, or similar environment preferred.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Ability to manage multiple recurring deadlines and priorities.
• Ability to maintain confidentiality when handling employee, payroll, and financial information.

Responsibilities

• Oversee full-cycle accounting operations, including accounts payable, accounts receivable, invoicing, payroll accounting, financial reporting, and monthly bank reconciliations within QuickBooks Desktop.
• Review payroll-related deductions, garnishments, insurance deductions, time off, and other payroll information and resolve discrepancies before payroll is finalized.
• Track and calculate recruiter commissions using Excel, supporting accurate compensation, expense tracking, and reporting.
• File state unemployment and withholding tax reports for zero-tax liability states and maintain supporting records for compliance.
• Prepare year-end 1095-C and 1099 tax documents and maintain accurate year-end reporting records.
• Manage 401(k) contribution tracking and related payroll/accounting activity through Paychex.
• Research and resolve accounting discrepancies and support management with financial information, reconciliations, reporting, and accounting-related projects.
• Maintain organized financial records and supporting documentation while coordinating accounting information across payroll, billing, operations, and management.
• Maintain accurate accounting and contractor records for benefits, insurance, and payroll-related administration.
• Coordinate cross-functional projects and support compliance-related accounting and administrative activities.
• Manage foreign entity registrations and annual reporting requirements across 25+ states, maintaining organized records and tracking filing deadlines.
• Lead the onboarding process, including distribution and collection of new hire paperwork and conducting employee orientations.
• Review and verify employee timecards to ensure accurate payroll processing.
• Serve as primary HR and payroll contact for contract employees, addressing inquiries and resolving issues promptly.
• Monitor business insurance policies and coordinate timely renewals to maintain compliance.
• Facilitate open enrollment by collecting and processing employee insurance elections.
• Coordinate with legal counsel to gather documentation and support VISA application processes.
• Maintain accurate and up-to-date employee records and HR databases.
• Administer company systems and technology, including laptop setup, IT troubleshooting, software licensing, system backups, and QuickBooks, Paychex, and database maintenance.

Skills

Paychex

Payroll processing

Multi-state payroll

QuickBooks

Excel

HR administration

Contract staffing experience

Tools

QuickBooks Desktop

Paychex

SpringAhead

ScoutLogic

Job description

JBL Resources is seeking an Accounting/Payroll and HR Specialist to support our remote team in the West Michigan area. This full-time role covers accounting, payroll, onboarding, benefits administration, timekeeping, and HR records across multiple states.

You will manage full-cycle accounting, payroll reconciliations, and document year-end tax reporting while coordinating with hiring managers and contractors. A strong focus on accuracy and confidentiality is essential.