Remote Accounting Manager: Project Cost & Close Lead

Avicado; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Remote work

Flexible PTO

Philanthropic Matching Gift Program

Job summary

Avicado, LLP is seeking an Accounting Manager to own the month-end close, budgeting, and project accounting for our government-funded work. You will oversee AP, AR, and payroll while ensuring accuracy and strong internal controls.

Reporting to the Controller, you will analyze project margins, drive process improvements with AI tools like Claude, and prepare audit-ready documentation for FAR compliance. This role blends hands-on accounting with strategic financial insight.

Qualifications

• Bachelor's degree in accounting, finance, or a related field. A CPA is a nice plus, but it is not required.
• A strong track record building and managing budgets.
• Solid project accounting background, including tracking cost and margin at the project level.
• Working knowledge of FAR cost principles, and experience with government audits or incurred cost work.
• Experience running day-to-day accounting operations.
• Experience supporting a system implementation or process change from the finance side.

Responsibilities

• Support the Controller on special projects, process changes, and system changes with hands-on work.
• Serve as the Controller’s go-to for one-off projects, analyses, and requests that come up outside the normal cycle.
• Document how Avicado’s accounting works, including the chart of accounts, project and cost structures, and the reasoning behind key decisions, and keep it current as processes change.
• Spot gaps and risks early and bring options, not just problems.
• Own how costs and revenue are tracked, charged, and reported across projects.
• Allocate revenue, labor, and direct and indirect costs to the right projects each month, with the methods documented and applied consistently.
• Own project margin: review it monthly, explain what is driving it, and flag projects that drift from expectations.
• Own the budget process, with the Controller as the final reviewer.
• Prepare and maintain the budget with clear drivers and assumptions, and track and explain variances to department leaders.
• Lead preparation for and response to government audits, with the Controller as the final reviewer.
• Prepare audit-ready support for costs charged to government-funded work, including labor charging and timekeeping.
• Respond to auditor requests and maintain indirect rate calculations and related submissions.
• Maintain and streamline close procedures, reviewing account reconciliations and ensuring accuracy.
• Maintain the close calendar, lead the close to its deadlines, and review reconciliations.
• Keep improving close procedures, using AI tools such as Claude where they save time without weakening controls.
• Oversee invoicing, collections, and payments while refining processes to optimize cash flow.
• Oversee reconciliations, AR and AP reporting, vendor payments, and collections, and administer the company credit card program.
• Run payroll each cycle, accurately and on time, and keep federal and state filings compliant.
• Prepare and review financial statements and budgets, ensuring adherence to accounting standards, regulations, and company policies.

Skills

Budget management

Project accounting

FAR knowledge

Audit coordination

Payroll & AP/AR

System implementation

Excel advanced

Claude AI usage

Education

Bachelor's in accounting/finance

CPA (nice plus)

Tools

Xero

Rippling

Excel

PowerQuery

Job description

Avicado, LLP is seeking an Accounting Manager to own the month-end close, budgeting, and project accounting for our government-funded work. You will oversee AP, AR, and payroll while ensuring accuracy and strong internal controls.

Reporting to the Controller, you will analyze project margins, drive process improvements with AI tools like Claude, and prepare audit-ready documentation for FAR compliance. This role blends hands-on accounting with strategic financial insight.