Remote A/R & Project Billing Specialist

Commonstreet Consulting LLC; Seattle (WA); On-site; USD 72,000 - 92,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Health Savings Account

401(k)

Disability insurance

Telecom stipend

Job summary

Commonstreet Consulting LLC seeks an experienced Accounts Receivable & Project Billing Specialist to support financial operations from setup to closeout. You will manage invoicing, collections, rate maintenance, contract compliance, and month-end activities while collaborating with project teams and accounting to drive accuracy.

The role emphasizes detail orientation, system-minded work, and communication across departments to streamline workflows and ensure timely financial reporting for

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field strongly preferred.
• 5+ years of project accounting, accounts receivable, billing or similar experience.
• Strong understanding of full-cycle accounts receivable, including project billing, invoicing, collections and account reconciliation.
• Proficiency with accounting and project management systems; experience with automation tools and process improvements is preferred.
• Excellent attention to detail, problem-solving skills, and ability to manage multiple deadlines.
• Strong communication skills and ability to collaborate effectively with cross-functional teams.

Responsibilities

• Prepare, review, and submit project invoices in accordance with contract terms monthly.
• Track, monitor, and follow up on outstanding receivables to support timely collections.
• Maintain and update the invoice process database to ensure accuracy and visibility.
• Maintain accurate project financial information across systems to ensure data consistency.
• Track contract expiration dates and notify project team of upcoming renewals or required updates.
• Monitor projects that are approaching budget limits and proactively flag risks to project team and accounting leadership.
• Maintain responsibility for the company rate database, including updates and accuracy.
• Manage rate sheets and fee schedules, coordinating updates with the project team as needed.
• Add staff to projects in alignment with contract terms, ensuring correct rates are applied.
• Conduct a monthly review of proposed rate increases, ensuring alignment with contract language, coordinating approval when required and updating project records accordingly.
• Identify process and system improvement opportunities, including AI-enabled initiatives and workflows, by reviewing workflows, supporting system enhancements and automation initiatives.
• Initial contract review to validate submitted project information for accuracy and completeness. Confirming rate structures, rate increase language, and payment terms.
• Identify financial risks or inconsistencies and escalate them appropriately to Accounting leadership.
• Set up new projects in accounting systems, ensuring accurate configuration and compliance with contract terms.
• Month-end reconciliations for A/R related general ledger accounts and preparation/posting of journal entries.
• Maintain and update proposal fee templates for the project team.
• Assist with internal and external audit requests.
• Support ad hoc accounting and special A/R project requests as needed.

Skills

Accounts receivable

Billing

Project accounting

Communication

Attention to detail

Education

Bachelor’s degree in Accounting/Finance

Tools

QuickBooks Online

BQE Core

Airtable

Microsoft Office

Job description

Commonstreet Consulting LLC seeks an experienced Accounts Receivable & Project Billing Specialist to support financial operations from setup to closeout. You will manage invoicing, collections, rate maintenance, contract compliance, and month-end activities while collaborating with project teams and accounting to drive accuracy.

The role emphasizes detail orientation, system-minded work, and communication across departments to streamline workflows and ensure timely financial reporting for