Accounts Receivable Specialist

FAC Services, LLC; Madison (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

FAC Services, LLC is seeking an Accounts Receivable professional to assist with maintaining financial records and resolving billing discrepancies. The role may also involve performing Project Accountant I duties as needed.

The candidate will manage relationships with project managers, coordinators, and clients, implement collection strategies, and review project billing to ensure accuracy and timeliness. Office environment typical.

Qualifications

• Associate degree in Accounting, Business, or related field preferred.
• 1-2 years of experience in accounts receivable, billing, or collections.
• Working knowledge of accounting principles and project-based billing.
• Proficiency with Microsoft Office and AR/invoicing systems.

Responsibilities

• Manage relationships with project managers, coordinators, and clients to provide excellent service.
• Implement collection strategies to minimize outstanding AR balances.
• Review closed project files to ensure accurate billing.
• Communicate with stakeholders to resolve billing discrepancies and overdue balances.
• Prepare AR aging reports and payment status updates.
• Support audits of project and AR records for accuracy and compliance.
• Assist project accountants by reviewing project expenses and timesheets per client contracts.
• Perform additional duties as assigned by the PA Manager.

Skills

Accounts receivable

Billing

Collections

Communication

Organization

Detail-oriented

Education

Associate degree in Accounting

Tools

Microsoft Office

AR software

Job description

This position is responsible for assisting our firms with maintaining and managing accounts receivable including resolving discrepancies, timely collection of outstanding invoices and accurately maintaining financial records. This position may also be responsible for performing Project Accountant I duties as needed.

Primary Responsibilities:

• Provide excellent client service by managing the relationship with the project managers, project coordinators, and clients.
• Implement collection strategies to minimize outstanding accounts receivable balances.
• Review closed project files to ensure all external and intercompany billing has been completed accurately
• Communicate with project managers, project coordinators, and clients to resolve billing discrepancies and follow up on outstanding balances
• Monitor accounts receivable aging and proactively identify overdue invoices.
• Prepare and maintain accounts receivable aging reports, payment status updates, and collection activity records
• Support audits of project and accounts receivable records to help ensure accuracy, compliance, and adherence to established procedures
• Provide support to project accountants, as needed, to facilitate effective project management including reviewing and adjusting project expenses and project team time sheets in accordance with client contracts
• Perform additional duties and special projects as assigned by the PA Manager

Qualifications:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary duties.

Education and Experience:

• Associate degree in Accounting, Business, or related field preferred
• 1-2 years of experience in accounts receivable, billing, collections, or related accounting functions
• Working knowledge of accounting principles, financial processes, and project-based billing
• Knowledge of Microsoft Office and familiarity with accounts receivable/invoicing systems

Knowledge, Skills and Abilities Required:

• Effective communication skills and the ability to build positive working relationships with internal and external stakeholders
• Strong organizational skills with the ability to manage competing priorities and meet deadlines
• Attention to detail and commitment to producing accurate, high-quality work
• Critical thinking and problem-solving skills to identify issues and support effective resolutions
• Professionalism, discretion, and sound judgment when handling confidential information

Working Conditions and Physical Effort:

• Work is normally performed in a typical office environment
• No or very limited physical effort is required
• No or very limited exposure to physical risk