A/R & Project Billing Specialist

Commonstreet Consulting LLC; Seattle (WA); Sur place; USD 72 000 - 92 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Health Savings Account

401(k)

Disability insurance

Telecom stipend

Résumé du poste

Commonstreet Consulting LLC seeks an experienced Accounts Receivable & Project Billing Specialist to support financial operations from setup to closeout. You will manage invoicing, collections, rate maintenance, contract compliance, and month-end activities while collaborating with project teams and accounting to drive accuracy.

The role emphasizes detail orientation, system-minded work, and communication across departments to streamline workflows and ensure timely financial reporting for

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field strongly preferred.
• 5+ years of project accounting, accounts receivable, billing or similar experience.
• Strong understanding of full-cycle accounts receivable, including project billing, invoicing, collections and account reconciliation.
• Proficiency with accounting and project management systems; experience with automation tools and process improvements is preferred.
• Excellent attention to detail, problem-solving skills, and ability to manage multiple deadlines.
• Strong communication skills and ability to collaborate effectively with cross-functional teams.

Responsabilités

• Prepare, review, and submit project invoices in accordance with contract terms monthly.
• Track, monitor, and follow up on outstanding receivables to support timely collections.
• Maintain and update the invoice process database to ensure accuracy and visibility.
• Maintain accurate project financial information across systems to ensure data consistency.
• Track contract expiration dates and notify project team of upcoming renewals or required updates.
• Monitor projects that are approaching budget limits and proactively flag risks to project team and accounting leadership.
• Maintain responsibility for the company rate database, including updates and accuracy.
• Manage rate sheets and fee schedules, coordinating updates with the project team as needed.
• Add staff to projects in alignment with contract terms, ensuring correct rates are applied.
• Conduct a monthly review of proposed rate increases, ensuring alignment with contract language, coordinating approval when required and updating project records accordingly.
• Identify process and system improvement opportunities, including AI-enabled initiatives and workflows, by reviewing workflows, supporting system enhancements and automation initiatives.
• Initial contract review to validate submitted project information for accuracy and completeness. Confirming rate structures, rate increase language, and payment terms.
• Identify financial risks or inconsistencies and escalate them appropriately to Accounting leadership.
• Set up new projects in accounting systems, ensuring accurate configuration and compliance with contract terms.
• Month-end reconciliations for A/R related general ledger accounts and preparation/posting of journal entries.
• Maintain and update proposal fee templates for the project team.
• Assist with internal and external audit requests.
• Support ad hoc accounting and special A/R project requests as needed.

Connaissances

Accounts receivable

Billing

Project accounting

Communication

Attention to detail

Formation

Bachelor’s degree in Accounting/Finance

Outils

QuickBooks Online

BQE Core

Airtable

Microsoft Office

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Exempt - 40 Administrative Seattle, WA, US

3 days ago Requisition ID: 1025

Salary Range: $72,000.00 To $92,000.00 Annually

ACCOUNTS RECEIVABLE & PROJECT BILLING SPECIALIST ROLE OVERVIEW

Commonstreet Consulting, LLC is a remote workplace and the landing place for top right-of-way professionals who understand the importance of approaching right-of-way acquisition and relocation programmatically. Our vision is to be more than just a consultant; instead, we strive to be a true team partner. We value proactive and responsive leadership, cultivating a culture of asking the right questions, and a mindset of taking responsibility for project milestones.

The A/R & Project Billing Specialist is responsible for supporting project financial operations from setup through closeout. This role ensures accurate invoicing, rate management, project accounting, contract compliance, and month end activities. The ideal candidate is well-versed in accounting practices, detail oriented, systems focused, and comfortable collaborating with project teams and the accounting team to streamline processes and maintain financial accuracy.

RESPONSIBILITIES/DUTIES

• Prepare, review, and submit project invoices in accordance with contract terms monthly.
• Track, monitor, and follow up on outstanding receivables to support timely collections.
• Maintain and update the invoice process database to ensure accuracy and visibility.
• Maintain accurate project financial information across systems to ensure data consistency.
• Track contract expiration dates and notify project team of upcoming renewals or required updates.
• Monitor projects that are approaching budget limits and proactively flag risks to project team and accounting leadership.
• Maintain responsibility for the company rate database, including updates and accuracy.
• Manage rate sheets and fee schedules, coordinating updates with the project team as needed.
• Add staff to projects in alignment with contract terms, ensuring correct rates are applied.
• Conduct a monthly review of proposed rate increases, ensuring alignment with contract language, coordinating approval when required and updating project records accordingly.
• Indentify process and system improvement opportunities, including AI-enabled initiatives and workflows, by reviewing workflows, supporting system enhancements and automation initiatives.
• Initial contract review to validate submitted project information for accuracy and completeness. Confirming rate structures, rate increase language, and payment terms.
• Identify financial risks or inconsistencies and escalate them appropriately to Accounting leadership.
• Set up new projects in accounting systems, ensuring accurate configuration and compliance with contract terms.
• Month-end reconciliations for A/R related general ledger accounts and preparation/posting of journal entries.
• Maintain and update proposal fee templates for the project team.
• Assist with internal and external audit requests.
• Support ad hoc accounting and special A/R project requests as needed.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, or related field strongly preferred.
• 5+ years of project accounting, accounts receivable, billing or similar experience.
• Strong understanding of full-cycle accounts receivable, including project billing, invoicing, collections and account reconciliation.
• Proficiency with accounting and project management systems; experience with automation tools and process improvements is preferred.
• Excellent attention to detail, problem-solving skills, and ability to manage multiple deadlines.
• Strong communication skills and ability to collaborate effectively with cross-functional teams.
• Proficiency in Microsoft Suite, QuickBooks Online and BQE Core strongly preferred.
• Experience with Airtable or similar database platforms preferred.
• Ability to manage assigned responsibilities independently while recognizing when clarification, collaboration, or escalation is needed to ensure accuracy and timely resolution.

BENEFITS

• Medical insurance, including a company-paid plan option
• Dental insurance, including a company-paid plan option
• Company contributions to a Health Savings Account (HSA)
• 401(k) with company match
• Company-paid short- and long-term disability insurance
• $125 monthly telecom stipend

ADDITIONAL NOTES

When applying for this position, please include a resume and cover letter that responds specifically to how your experience will meet our needs.

We are unable to respond to every submission; however, we will keep your resume on file for up to 6 months and will contact you if your experience is a suitable match with one of our upcoming projects. Thank you for your interest and patience!

Commonstreet Consulting, LLC is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on the following protected statuses: race (inclusive of traits historically associated or perceived to be associated with race, including hair texture and protective hairstyles), color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin (includes language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), disability status (including the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability), genetic information, protected veteran status, marital status (including domestic partnership status), age (over 40), citizenship or immigration status, creed, status as a victim of domestic violence, sexual assault, harassment, bias crimes, or stalking, political ideology, caste, ancestry, actual, potential, perceived, or alleged pregnancy outcomes, source of income, familial status, refugee status, and off-duty tobacco use.