Religious School Administrator

Ohev Shalom of Bucks County; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

Brooklyn Heights Synagogue is seeking a full-time Religious School Administrator to support daily operations of our Religious School and educational programs. This role blends administration with clear communication and a welcoming presence for our community.

Reporting to the Director of the Religious School, you will coordinate enrollment, organize calendars, manage records in ShulCloud, and liaise with other synagogue departments to ensure programs run smoothly and securely.

Qualifications

• At least 2 years of administrative, program coordination, or operations experience.
• Bachelor’s degree or equivalent professional experience.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with accuracy.
• Strong interpersonal skills and ability to build relationships.
• Discretion and ability to maintain confidentiality.
• Flexible, collaborative, and solutions-oriented approach.

Responsibilities

• Manage day-to-day administrative operations of the Religious School.
• Serve as primary administrative contact for families and faculty.
• Ensure classrooms and spaces are prepared and welcoming.
• Oversee enrollment, attendance, and records in ShulCloud.
• Maintain digital student and program files; create annual calendars.
• Coordinate faculty onboarding and payroll assistance.

Skills

Organizational skills

Communication skills

Multi-tasking

Microsoft Office

Confidentiality

Interpersonal skills

Education

Bachelor’s degree or equivalent professional experience

Tools

ShulCloud

Paycom

Constant Contact

Job description

Full-Time, In-Person

FLSA Non-Exempt

About the Position

Brooklyn Heights Synagogue (BHS) is seeking a full-time Religious School Administrator to support the daily operations of our vibrant Religious School and educational programs. The Religious School Administrator is the organizational center of the Religious School, ensuring that students, families, faculty, and staff have the support they need for our programs to run smoothly.

Reporting and working closely with the Director of the Religious School, this position combines strong administrative skills with excellent communication, thoughtful problem-solving, and a welcoming presence for our community.

Key Responsibilities

Religious School Operations

• Manage the day-to-day administrative operations of the Religious School.
• Serve as the primary administrative contact for Religious School families and faculty.
• Ensure classrooms and learning spaces are prepared, organized, and welcoming.
• Oversee student enrollment, attendance, and record keeping through ShulCloud, following up with families as appropriate.
• Maintain digital student and program files.
• Create annual calendars and coordinate classroom and program scheduling.
• Coordinate faculty onboarding and assist with payroll administration through the synagogue’s payroll system.
• Order office, classroom, and program supplies.
• Research vendors and assist with purchasing and program logistics.
• Support the Director of the Religious School with administrative projects and daily operations.
• Serve as a liaison between the Religious School and other synagogue departments.
• Provide administrative support for teen programming

Family Communication and Student Support

• Serve as a point of contact for families, responding to questions with warmth, professionalism, and discretion.
• Prepare and distribute regular communications to families.
• Maintain accurate email distribution lists and contact information.
• Welcome students each week and help ensure smooth arrival, dismissal, and authorized early pickups.
• Handle confidential information with sound judgment and professionalism.
• Provide support for B’Mitzvah students and families as needed

Programs and Events

• Coordinate the administrative and logistical planning of Religious School programs and special events including holiday celebrations, family learning, and Shabbat dinners for student-led services.
• Manage registrations and RSVPs.
• Coordinate room reservations, setup, catering, audiovisual needs, and supplies.
• Work closely with the Executive Director, Senior Rabbi, Director of the Religious School, and administrative staff to ensure successful program execution.
• Please note that this job description is intended to describe the general nature of the position and is not an exhaustive list of responsibilities. Duties may change as organizational needs evolve.

Qualifications

Required

• At least 2 years of relevant administrative, program coordination, or operations experience, preferably in a school, nonprofit, congregation, or other community-based organization.
• Bachelor’s degree or equivalent professional experience.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Strong interpersonal skills and the ability to build positive relationships with families, faculty, colleagues, and volunteers.
• Demonstrated initiative, sound judgment, and the ability to work independently.
• Professional discretion and the ability to maintain confidentiality.
• A collaborative, flexible, and solutions-oriented approach.
• Proficiency with Microsoft Office; comfort learning new software and database systems.

Preferred

• Knowledge of Jewish traditions, rituals, and synagogue life or willingness to learn.
• Experience working with children or families in a school, synagogue, camp, or youth program.
• Experience with ShulCloud, Paycom, Constant Contact, or similar administrative platforms.
• Familiarity with Hebrew

Schedule

This is a full-time, year-round, in-person position.

Regular schedule (during the school year)

The regular work week is Sunday-Thursday (Monday-Friday in the summer.)

This person is the main contact person for the religious school office while school is in session Sunday to Wednesday.

Additional responsibilities that regular weekly hours will be adjusted to accomodate:

• One to two Friday evening services per month (Shabbat B’Yachad Program dinner/services for families)
• Occasional Saturday morning B’nai Mitzvah services
• Periodic evening and weekend programs, including High Holidays, Purim, and other community events

Compensation and Benefits

The salary range for this position is $55,000-$60,000, commensurate with experience. All full-time staff receive the full privileges of membership at BHS; paid vacation, sick, and personal leave; heavily subsidized medical insurance coverage, as well as eligibility to participate in BHS’s dental, vision, transit, FSA, and long-term disability insurance plans.

About Brooklyn Heights Synagogue

The Brooklyn Heights Synagogue is a welcoming, inclusive community dedicated to lifelong learning, to supporting each other, and to caring for the world. We are a progressive congregation affiliated with the Union for Reform Judaism. We value the diverse ways in which our members express their Jewish identities as we maintain an abiding respect for the traditions of the Jewish people. We offer opportunities for members of all ages and backgrounds to participate in a variety of ways, from ritual to social justice, to the arts, to ways not yet imagined. We encourage our members’ involvement and creativity in shaping our community.

Incorporated in 1960, BHS is a growing Reform congregation serving approximately 550 member households in Brownstone Brooklyn and beyond. Our educational programs include a highly regarded Preschool serving more than 120 children, a K–12 Religious School serving approximately 230 students, and robust adult and intergenerational learning.