Rehabilitation Coordinator - Patient Scheduling & Support

Hugh Chatham Health; Milwaukee (WI); On-site; USD 39,000 - 58,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Retirement plan

Educational assistance

Job summary

Advocate Health is seeking an Administrative Assistant for the Greenfield Outpatient Rehabilitation department. You will greet patients, collect co-payments, schedule appointments, and enter data into the system, coordinating with physician offices as needed.

The role requires strong MS Office skills, excellent communication, and the ability to multi-task in a busy outpatient setting. This is a full-time position with benefits and a 36-hour workweek.

Qualifications

• High School graduate.
• Typically requires 1 year of experience in scheduling, customer service and clerical support.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and data entry.
• Strong organizational skills and attention to detail.

Responsibilities

• Greet patients and visitors, collect co-payments, and respond to routine information requests.
• Schedule and maintain calendar of appointments; coordinate related administrative tasks.
• Enter patient information into the system and coordinate with physician offices.
• Answer calls, triage clinical inquiries, and route them appropriately.
• Assemble and release patient records; work with Medical Records for notes and information.
• Generate and distribute basic reports; maintain department logs and documents.
• Operate office equipment and manage mail distribution; handle supplies.

Skills

Multitasking

Customer service

Office software

Organizational skills

Communication

Education

High School Diploma

Tools

MS Office

Job description

Advocate Health is seeking an Administrative Assistant for the Greenfield Outpatient Rehabilitation department. You will greet patients, collect co-payments, schedule appointments, and enter data into the system, coordinating with physician offices as needed.

The role requires strong MS Office skills, excellent communication, and the ability to multi-task in a busy outpatient setting. This is a full-time position with benefits and a 36-hour workweek.