Rehab Office Admin & Scheduling Specialist

Powerback; Lancaster, Manheim (Lancaster County, PA); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical, Dental & Vision

H-1B Visa & Relocation

Free CEUs Medbridge

Journey Travel Program

Employee discounts

Professional development

Job summary

Powerback is seeking a Rehab Office Coordinator to join our care teams in the United States. This full-time position supports the rehabilitation department, ensuring licensing, documentation, and coordination of office operations across therapists and staff.

You will manage scheduling, billing, and staff coverage while maintaining compliance with regulatory requirements and providing education to clinicians. The role offers growth through mentorship programs and access to CEUs.

Qualifications

• Minimum high school diploma or equivalent.
• Nursing Assistant certification preferred (state requirements apply).

Responsibilities

• The Rehab Office Coordinator assists the Director of Rehab in the administrative management of the rehabilitation department.
• Ensures all therapist and assistant licenses are current and posted.
• Assists therapy staff in identifying and removing barriers to treatment and providing clinical education to meet the needs of the patient.
• Completes all department maintenance including cleaning of mats and equipment, monitoring temperature of hydrocollator units, ensuring calibrations are completed as scheduled, stocking supplies and clean laundry, ordering supplies under the Director of Rehab.
• Ensures therapists are current for all mandatory in-services.
• Tracks staff certifications and annual screenings.
• Tracks physician orders and signatures and annual screens; notifies therapists.
• Reviews QIR monthly for changes and reports to Director of Rehab.
• Completes technical audits of charts; mails and tracks return of initial evaluations and certifications.
• Under the Director of Rehab, orients all new staff to the center and department.
• Tracks merit review due dates and collects feedback for performance reviews.
• Coordinates scheduling of all per diem/casual staff.
• Tracks productivity and efficiency; submits billing.
• Coordinates patient scheduling with nursing.
• Adheres to state/local/federal regulations, reimbursement rules, and professional ethics.

Education

High school diploma or equivalent

Nursing Assistant certification (preferred)

Job description

Powerback is seeking a Rehab Office Coordinator to join our care teams in the United States. This full-time position supports the rehabilitation department, ensuring licensing, documentation, and coordination of office operations across therapists and staff.

You will manage scheduling, billing, and staff coverage while maintaining compliance with regulatory requirements and providing education to clinicians. The role offers growth through mentorship programs and access to CEUs.