Registrar's Office Admin Assistant – Front-Line Support

ADP, Inc.; City of Newburgh (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Vision

403(b) Retirement Plan

Paid Time Off

Paid Holidays

EAP

Voluntary Life

Voluntary AD&D

Job summary

Mount Saint Mary College in Newburgh, NY is seeking an Administrative Assistant to support the Office of Registrar. This on-campus, full-time role handles registration activities, transcripts, enrollment verification, and related processes while assisting students, faculty, and staff with inquiries.

The ideal candidate will have strong organizational and communication skills, be proficient in Outlook and Excel, and uphold FERPA confidentiality; higher education experience is a plus.

Qualifications

• Two years of office experience preferred.
• HS Diploma or equivalent.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office Suite specifically Outlook and Excel.
• Some experience in a higher education setting.

Responsibilities

• Support the day-to-day operations of the Registrar’s Office.
• Provide administrative support to the Registrar and Registrar’s Office staff including registration, add/drop, withdrawal, enrollment verification, transcript processing, commencement, grading, and other academic cycle activities.
• Serve as front-line contact for students, faculty, staff, parents, alumni, and other external personnel.
• Respond to inquiries received in person, by telephone, email, and other communication platforms.
• Maintain confidentiality of student information and records in accordance with FERPA and institutional policies.
• Assist with the preparation and distribution of forms, communication, and materials related to academic and registration processes.
• Process invoices and purchase requisitions, expense vouchers, requests for payment, and other financial documentation in accordance with institutional procedures.
• Track departmental purchases and maintain related records as assigned.
• Other duties as assigned.

Skills

Prioritization

Organizational skills

Independence

Attention to detail

Quantitative data handling

Education

HS Diploma or equivalent

2 years office experience preferred

Experience in higher education

Tools

Outlook

Excel

Job description

Mount Saint Mary College in Newburgh, NY is seeking an Administrative Assistant to support the Office of Registrar. This on-campus, full-time role handles registration activities, transcripts, enrollment verification, and related processes while assisting students, faculty, and staff with inquiries.

The ideal candidate will have strong organizational and communication skills, be proficient in Outlook and Excel, and uphold FERPA confidentiality; higher education experience is a plus.