Campus Registrar Admin & Records Coordinator

Mount-Saint-Mary-College; Varick Homes (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

403(b) Retirement Plan (Pre-Tax & Roth

403(b) Employer Match

Generous Paid Time Off

Paid Holidays

EAP

Voluntary Life

Voluntary AD&D

Voluntary Hospital Insurance

Voluntary Critical Illness Insurance

Flexible Spending Accounts – Health, D

Job summary

Mount Saint Mary College in Newburgh, NY, is seeking an Administrative Assistant for the Office of Registrar. This regular full-time on-campus role supports day-to-day operations and serves as front-line contact for students, faculty, staff.

Responsibilities include registration, enrollment verification, transcripts, and communications with students. Strong organizational skills and MS Office proficiency are essential, with FERPA confidentiality expectations. Two years in an office is preferred.

Qualifications

• HS Diploma or equivalent required.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office Outlook and Excel.
• Some experience in a higher education setting.
• Two years of experience in an office setting preferred.

Responsibilities

• Support day-to-day operations of the Registrar's Office.
• Provide administrative support to the Registrar and staff, including registration and transcripts.
• Serve as front-line contact for students, faculty, staff, and external personnel.
• Respond to inquiries in person, by telephone, email, and other channels.
• Maintain confidentiality of student information per FERPA.
• Process invoices and purchase requisitions following procedures.
• Maintain and organize departmental records and supplies.

Skills

Organization

Communication

Multitasking

Independent worker

Problem solving

Education

HS Diploma or equivalent

Tools

MS Office Suite

Job description

Mount Saint Mary College in Newburgh, NY, is seeking an Administrative Assistant for the Office of Registrar. This regular full-time on-campus role supports day-to-day operations and serves as front-line contact for students, faculty, staff.

Responsibilities include registration, enrollment verification, transcripts, and communications with students. Strong organizational skills and MS Office proficiency are essential, with FERPA confidentiality expectations. Two years in an office is preferred.