Registrar/Records Coordinator

Concorde Career Colleges; Avondale (AZ); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Paid Training

Tuition for family

401K

Paid Holidays

Paid Time Off

Weekends Off

Medical Insurance

Life Insurance

STD & LTD

Job summary

Universal Technical Institute is seeking a Records Clerk to support the student services team by maintaining all student files and serving as the primary record keeper in compliance with state and accreditation standards. The role includes auditing functions and processing enrollment documents to ensure accuracy and regulatory adherence.

You will also handle off-site records, graduation-related tasks, verification requests, and scheduling support as needed.

Qualifications

• High school diploma or GED required.
• Two years’ experience with file management, record keeping or auditing.
• Knowledge of computing and word processing applications; 10-key speed is a plus.

Responsibilities

• Thoroughly audits all new student files to ensure required documentation is received according to ACCSC and state standards.
• Ensures Enrollment Agreements are fully executed in accordance with SOP, accreditation and regulatory requirements.
• Maintains student record files and ensures accuracy of grades and attendance.
• Evaluates and approves secondary education credentials to meet admissions criteria in line with standards.
• Ensures all state required documents are obtained and on file.
• Manages off-site record retention with Iron Mountain.
• Supports graduation functions and related ceremonies.
• Responds to verification letters and transcripts requests and issues accordingly.
• Assists with scheduling functions as needed.

Skills

Interpersonal skills

Organizational skills

Computing literacy

10-key speed

Education

High school diploma or GED

Job description

Overview

Supports the student services department through maintaining all student files and serving as the primary record keeper for student records in compliance with all State and Accreditation Standards. Performs several auditing functions such as file audits, ensuring compliance with SOX, State and Accreditation standards. What We Offer:

• $22.25 per hour/year
• Paid Training
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• 401K, Paid Holidays, Paid Time Off
• ADD OTHER BENEFITS

Overview

Supports the student services department through maintaining all student files and serving as the primary record keeper for student records in compliance with all State and Accreditation Standards. Performs several auditing functions such as file audits, ensuring compliance with SOX, State and Accreditation standards. What We Offer:

• $22.25 per hour/year
• Weekends OFF
• Paid Training
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• Medical/Dental/Vision/Life Ins/STD & LTD Ins
• 401K, Paid Holidays, Paid Time Off
• Paid Parental Leave
• ADD OTHER BENEFITS

Responsibilities

• Thoroughly audits all new student files to ensure appropriate and required documentation is received according to ACCSC and state standards.
• Ensures Enrollment Agreements are fully executed in manner consistent with SOP, accreditation and regulatory requirements.
• Ensures student record files are properly maintained and ensures accuracy of critical student data such as grades and attendance.
• Responsible for evaluating and approving secondary education credentials to ensure that students meet the UTI admissions criteria in compliance with all State and Accreditation standards
• Ensures all state required documents are obtained and are on file
• Manages off site record retention with Iron Mountain.
• Responsible for all functions of graduation or helps support these functions (i.e. ordering cap and gowns, ensuring accuracy of graduate) and partnering with other departments regarding changes, printing diplomas, coordinating the setup of the graduation ceremony, printing graduation programs, preparing students for the graduation ceremony, etc.
• Responds to student and parent requests for verification letters and transcripts and issues accordingly.
• Assists with scheduling functions (depending on campus location).
• Other duties as assigned.

Quaifications

Education / Experience

• High school diploma or completion of GED required
• Two years’ experience with file management, record keeping or auditing.

Skills

• Strong interpersonal, oral and written communication skills.
• Demonstrated, strong organizational skills.
• Knowledge of basic computing and word processing applications. Intermediate speed in 10-key.Ability to plan and adapt to change.

Abilities

• Must be able to lift, carry, push, or pull up to 5 pounds or less 5% of the workday
• Must be able stoop, kneel, crouch, or crawl 5% or less of the workday
• Must be able to talk, see, hear, concentrate, think, learn and reason for all of the workday
• Must be able to sit and walk or otherwise move around for prolonged periods throughout the workday.
• Must be able to use a keyboard and do manual tasks for prolonged periods throughout the workday.
• Minimal/limited travel may be required.

Work Environment

• Work is performed indoors in a climate-controlled environment.

About Us

It’s all about the reputation. 55+ years of experience, trusted by 35+ industry leading brands, 16 campuses, 5 technical schools. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours...Come and be a part of our legacy!