Administrative Operations Coordinator

Concorde Career Colleges; West Jordan (UT); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Tuition Waiver

PTO

Retirement Match

Parental Leave

Health Insurance

Pet Insurance

Health Plan Enrollment

Start January

Job summary

Universal Technical Institute seeks an Administrative Operations Coordinator to provide essential support to the Campus President, faculty, and staff. You will manage onboarding, maintain records, and help organize campus events while ensuring efficient daily operations.

The role emphasizes compliance, accreditation tasks, and cross-department communication. Strong Microsoft Office skills and superb organizational abilities are required to thrive in a fast-paced environment.

Qualifications

• High School diploma or GED is required.
• 3 years of administrative experience required.
• Experience in post-secondary education preferred.

Responsibilities

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support.
• Coordinate and track new hire documentation, including I-9 compliance and credential verification.
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation.
• Assist with scheduling meetings, campus events, and coordinating leadership calendars.
• Prepare and distribute reports, correspondence, and official documents.
• Support accreditation and regulatory processes by gathering and submitting required documentation.
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents.
• Coordinate office supply inventory and manage orders.
• Assist with special projects assigned by campus leadership.
• Other duties as assigned.

Skills

Microsoft Office Suite

Customer service

Organization

Written communication

Time management

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Overview

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

What We Offer

• Salary: $23.00-25.00 per hour
• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment
• Anticipated Start date: January

Responsibilities

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
• Coordinate and track new hire documentation, including I-9 compliance and credential verification
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
• Assist with scheduling meetings, campus events, and coordinating leadership calendars
• Prepare and distribute reports, correspondence, and official documents
• Support accreditation and regulatory processes by gathering and submitting required documentation
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
• Coordinate office supply inventory and manage orders
• Assist with special projects assigned by campus leadership
• Other duties as assigned

Quaifications

• Education: High School diploma or GED Required
• Experience:
  • 3 years of administrative experience required
  • Experience in post-secondar education preferred
• Skills:
  • Proficient in Microsoft Office Suite
  • strong customer service skills,
  • excellent organizational abilities,
  • effective written and verbal communication,
  • adept at multi-tasking and time management in a fast-paced environment.

About Us

It’s all about reputation. 60 years of experience, trusted by 35+ industry-leading brands, 16 campuses, and 16 technical programs. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours...Come and be a part of our legacy!