Registrar/Records Coordinator

Universal Technical Institute, Inc.; Dallas (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Weekends OFF

Paid Training

FREE UTI or Concorde Tuition for you,

Immediate Family

Medical/Dental/Vision/Life Ins/STD & L

LTD Ins

401K, Paid Holidays, Paid Time Off

Paid Parental Leave

Job summary

Universal Technical Institute, Inc. in Dallas, TX is seeking a detail‑oriented registrar assistant to support the student services department by maintaining all student files and serving as the primary record keeper.

You will audit files for ACCSC and state standards, ensure enrollment agreements are complete, and handle graduation‑related tasks while providing excellent customer service to students and families.

Qualifications

• High school diploma or GED required.
• Two years’ experience with file management, record keeping or auditing.
• Minimum two (2) years of experience in student records, registrar services, or related administrative function (required).
• Experience with student information systems and imaging software (preferred).
• Customer service experience in an educational or administrative setting (preferred).

Responsibilities

• Audits all new student files to ensure documentation meets ACCSC and state standards.
• Ensures Enrollment Agreements are fully executed per SOP, accreditation and regulatory requirements.
• Maintains student record files and accuracy of data such as grades and attendance.
• Evaluates secondary education credentials to meet admissions criteria.
• Obtains state documents and manages off‑site record retention (Iron Mountain).
• Assists with graduation functions (ordering regalia, diplomas, setup, programs).
• Responds to verifications and transcripts requests.
• Supports scheduling functions as needed.
• Other duties as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

10-key proficiency

Education

High school diploma or GED

Tools

Student information systems

Imaging software

Job description

Overview

Pay Range: $21.00-23.00 an hourSupports the student services department through maintaining all student files and serving as the primary record keeper for student records in compliance with all State and Accreditation Standards. Performs several auditing functions such as file audits, ensuring compliance with State and Accreditation standards.

What We Offer:

• Weekends OFF
• Paid Training
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• Medical/Dental/Vision/Life Ins/STD & LTD Ins
• 401K, Paid Holidays, Paid Time Off
• Paid Parental Leave

Responsibilities

• Thoroughly audits all new student files to ensure appropriate and required documentation is received according to ACCSC and state standards.
• Ensures Enrollment Agreements are fully executed in manner consistent with SOP, accreditation and regulatory requirements.
• Ensures student record files are properly maintained and ensures accuracy of critical student data such as grades and attendance.
• Responsible for evaluating and approving secondary education credentials to ensure that students meet the UTI admissions criteria in compliance with all State and Accreditation standards
• Ensures all state required documents are obtained and are on file
• Manages off site record retention with Iron Mountain.
• Responsible for all functions of graduation or helps support these functions (i.e. ordering cap and gowns, ensuring accuracy of graduate) and partnering with other departments regarding changes, printing diplomas, coordinating the setup of the graduation ceremony, printing graduation programs, preparing students for the graduation ceremony, etc.
• Responds to student and parent requests for verification letters and transcripts and issues accordingly.
• Assists with scheduling functions (depending on campus location).
• Other duties as assigned.

Quaifications

Education / Experience

• High school diploma or completion of GED required
• Two years’ experience with file management, record keeping or auditing.
• Minimum two (2) years of experience in student records, registrar services, or related administrative function (required)
• Experience with student information systems and imaging software (preferred)
• Customer service experience in an educational or administrative setting (preferred)

Skills

• Strong interpersonal, oral and written communication skills.
• Demonstrated, strong organizational skills.
• Knowledge of basic computing and word processing applications. Intermediate speed in 10-key.Ability to plan and adapt to change.

Abilities

• Must be able to lift, carry, push, or pull up to 5 pounds or less 5% of the workday
• Must be able stoop, kneel, crouch, or crawl 5% or less of the workday
• Must be able to talk, see, hear, concentrate, think, learn and reason for all of the workday
• Must be able to sit and walk or otherwise move around for prolonged periods throughout the workday.
• Must be able to use a keyboard and do manual tasks for prolonged periods throughout the workday.
• Minimal/limited travel may be required.

Work Environment

• Work is performed indoors in a climate-controlled environment.

About Us:

It’s all about the reputation. 55+ years of experience, trusted by 35+ industry leading brands, 16 campuses, 5 technical schools. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours...Come and be a part of our legacy!