Registrar/Records Coordinator

Concorde Career Colleges; Dallas (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid Training

Tuition for you and immediate family

401K with holidays and PTO

Weekends off

Medical/Dental/Vision/Life/Disability

Parental leave

Job summary

Concorde Career Colleges in Dallas is seeking a detail-oriented Records Clerk to support the student services department by maintaining all student files and acting as the primary record keeper, ensuring compliance with state and accreditation standards.

You will audit files, process enrollment agreements, maintain accuracy of grades and attendance, manage off-site records, assist with graduation logistics, and respond to verification requests. Weekend off and benefits included.

Qualifications

• High school diploma or GED required.
• Minimum two years of file management or auditing experience.
• At least two years in student records/registrar services.
• Experience with student information systems and imaging software preferred.
• Customer service experience in educational/administrative setting preferred.

Responsibilities

• Audit new student files for compliance with ACCSC and state standards.
• Ensure Enrollment Agreements are fully executed per SOP and regulatory requirements.
• Maintain student record files and ensure accuracy of grades and attendance.
• Evaluate and approve secondary education credentials for admissions eligibility.
• Obtain and file all state documents as required.
• Manage off-site record retention (Iron Mountain).
• Assist with graduation-related tasks and coordinate related logistics.
• Respond to verification letters and transcripts requests.
• Assist with campus scheduling functions as needed.
• Perform other duties as assigned.

Skills

Interpersonal communication

Organizational skills

Word processing

10-key data entry

Adaptability

Education

HS diploma or GED

Tools

Student information systems

Imaging software

Job description

Overview

Pay Range: $21.00-23.00 an hour Supports the student services department through maintaining all student files and serving as the primary record keeper for student records in compliance with all State and Accreditation Standards. Performs several auditing functions such as file audits, ensuring compliance with State and Accreditation standards.

What We Offer

• Paid Training
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• 401K, Paid Holidays, Paid Time Off
• Weekends OFF
• Medical/Dental/Vision/Life Ins/STD & LTD Ins
• Paid Parental Leave

Responsibilities

• Thoroughly audits all new student files to ensure appropriate and required documentation is received according to ACCSC and state standards.
• Ensures Enrollment Agreements are fully executed in manner consistent with SOP, accreditation and regulatory requirements.
• Ensures student record files are properly maintained and ensures accuracy of critical student data such as grades and attendance.
• Responsible for evaluating and approving secondary education credentials to ensure that students meet the UTI admissions criteria in compliance with all State and Accreditation standards
• Ensures all state required documents are obtained and are on file
• Manages off site record retention with Iron Mountain.
• Responsible for all functions of graduation or helps support these functions (i.e. ordering cap and gowns, ensuring accuracy of graduate) and partnering with other departments regarding changes, printing diplomas, coordinating the setup of the graduation ceremony, printing graduation programs, preparing students for the graduation ceremony, etc.
• Responds to student and parent requests for verification letters and transcripts and issues accordingly.
• Assists with scheduling functions (depending on campus location).
• Other duties as assigned.

Quaifications

Education / Experience

• High school diploma or completion of GED required
• Two years’ experience with file management, record keeping or auditing.
• Minimum two (2) years of experience in student records, registrar services, or related administrative function (required)
• Experience with student information systems and imaging software (preferred)
• Customer service experience in an educational or administrative setting (preferred)

Skills

• Strong interpersonal, oral and written communication skills.
• Demonstrated, strong organizational skills.
• Knowledge of basic computing and word processing applications. Intermediate speed in 10-key.Ability to plan and adapt to change.

Abilities

• Must be able to lift, carry, push, or pull up to 5 pounds or less 5% of the workday
• Must be able stoop, kneel, crouch, or crawl 5% or less of the workday
• Must be able to talk, see, hear, concentrate, think, learn and reason for all of the workday
• Must be able to sit and walk or otherwise move around for prolonged periods throughout the workday.
• Must be able to use a keyboard and do manual tasks for prolonged periods throughout the workday.
• Minimal/limited travel may be required.

Work Environment

• Work is performed indoors in a climate-controlled environment.

About Us

It’s all about the reputation. 55+ years of experience, trusted by 35+ industry leading brands, 16 campuses, 5 technical schools. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours...Come and be a part of our legacy!