Administrative Operations Coordinator

Universal Technical Institute; Smyrna (GA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Weekend off

Paid training

Tuition waiver

Paid Time Off

Retirement matching

Paid parental leave

Health/vision/dental insurance

Pet insurance

Health plan enrollment

Job summary

Universal Technical Institute is seeking an Administrative Operations Coordinator to provide comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations on campus in Smyrna, GA. The role covers onboarding documentation, compliance tasks, and event coordination.

Responsibilities include maintaining records, scheduling meetings and campus events, preparing reports, supporting accreditation processes, coordinating with teams and state

Qualifications

• High School diploma or GED is required.
• 3 years of administrative experience required.
• Experience in post-secondary education preferred.
• Proficient in Microsoft Office Suite.
• Strong customer service and organizational skills; effective written and verbal communication.

Responsibilities

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support.
• Coordinate and track new hire documentation, including I-9 compliance and credential verification.
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation.
• Assist with scheduling meetings, campus events, and coordinating leadership calendars.
• Prepare and distribute reports, correspondence, and official documents.
• Support accreditation and regulatory processes by gathering and submitting required documentation.
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents.
• Coordinate office supply inventory and manage orders.
• Assist with special projects assigned by campus leadership.
• Other duties as assigned

Skills

Microsoft Office

Customer service

Organization

Written & verbal communication

Time management

Multi-tasking

Education

High School diploma or GED

Post-secondary education preferred

Job description

Overview

The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments.

What We Offer:

• $23.00-25.00 per hour
• Weekends OFF
• Paid Training
• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Responsibilities

• Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative support
• Coordinate and track new hire documentation, including I-9 compliance and credential verification
• Maintain organized records and filing systems for personnel, compliance, and accreditation documentation
• Assist with scheduling meetings, campus events, and coordinating leadership calendars
• Prepare and distribute reports, correspondence, and official documents
• Support accreditation and regulatory processes by gathering and submitting required documentation
• Coordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documents
• Coordinate office supply inventory and manage orders
• Assist with special projects assigned by campus leadership
• Other duties as assigned

Qualifications

• Education: High School diploma or GED Required

• Experience:

• 3 years of administrative experience required

• Experience in post-secondar education preferred

• Skills:

• Proficient in Microsoft Office Suite

• strong customer service skills,

• excellent organizational abilities,

• effective written and verbal communication,

• adept at multi-tasking and time management in a fast-paced environment.

About Us:

It’s all about reputation. 60 years of experience, trusted by 35+ industry-leading brands, 16 campuses, and 16 technical programs. But it’s not all about the numbers. Here at Universal Technical Institute and its family of schools, we care about YOU. We care about making a change in the lives of our employees and our students. We’re on a mission to expand our reach and increase our impact, one life at a time and that starts with yours…Come and be a part of our legacy!