Registrar & Records Compliance Lead

Lawson State Community College; Birmingham (AL); On-site; USD 63,000 - 107,000; Full time

Job summary

Lawson State Community College in Birmingham, AL, seeks a Registrar to direct registration activities and maintain student records in compliance with accrediting bodies and state/federal regulations. The role involves coordinating transcripts, degree planning, and enrollment processing using Ellucian Banner and related systems.

Required is a Bachelor's degree and at least three years in a Registrar’s Office, with knowledge of ERP systems and MS Office.

Qualifications

• Bachelor’s Degree from a regionally accredited institution.
• Three years of professional work experience in a Registrar’s Office in an institution of higher education.
• Knowledge and skill in the use of integrated software systems (ERPs such as Ellucian, Alliant Data Systems, Banner, PeopleSoft, Etc.) and Microsoft Office applications.
• Preferred: Master’s Degree from a regionally accredited institution.
• Preferred: Supervisory experience in one or more of the essential functions of the position.

Responsibilities

• Establishes, maintains, and safeguards the permanent academic records of students.
• Assists in the organization and facilitation of student registration each term.
• Facilitates the creation and maintenance of student degree plans as designed by the Instructional Services division.
• Assists with evaluating transcripts for transfer credit in accordance with state and institutional guidelines.
• Coordinates dissemination of procedures to obtain transcripts and issue transcripts.
• Processes student enrollments, terminations/withdrawals, re-enrollments, and schedule changes.
• Utilizes Ellucian Banner and other administrative software for comprehensive records management, report generation and dissemination.
• Certifies enrollment status of students and students' eligibility for graduation and honors.
• Assists faculty and other college personnel in utilizing administrative software and accessing student records.
• Assists with the preparation of statistical reports on enrollment and graduation.
• Maintains knowledge of policies, procedures and regulations associated with the Registrar function.
• Supervises the activities and priorities of records professionals while monitoring results and conducting audits to ensure the achievement of targets.
• Researches, assembles, and summarizes data relative to trends including preparing, presenting reports and recommendations for improvement
• Supervises, trains, monitors and evaluates the work of staff to ensure compliance and accuracy with all state and federal policies and regulations.
• Maintains current knowledge of regulations, policies, application requirements and eligibility for Admissions.
• Serves as the college authority for the FERPA ensuring college compliance with records security access.
• Serves on college committees as assigned.
• Performs other job related duties as assigned.

Education

Bachelor’s Degree from a regionally accredited institution

Three years of professional work experience in a Registrar’s Office in an institution of higher education

Knowledge and skill in the use of integrated software systems (ERPs such as Ellucian, Alliant Data Systems, Banner, PeopleSoft, Etc.) and Microsoft Office applications

Master’s Degree from a regionally accredited institution

Job description

Lawson State Community College in Birmingham, AL, seeks a Registrar to direct registration activities and maintain student records in compliance with accrediting bodies and state/federal regulations. The role involves coordinating transcripts, degree planning, and enrollment processing using Ellucian Banner and related systems.

Required is a Bachelor's degree and at least three years in a Registrar’s Office, with knowledge of ERP systems and MS Office.