College Registrar

ENTERPRISE STATE COMMUNITY COLLEGE; Bessemer (AL); On-site; USD 63,000 - 107,000; Full time

Job summary

Lawson State Community College in Alabama seeks a Registrar to direct and coordinate registration activities and maintain student records in compliance with accrediting agencies and laws.

The role involves managing permanent records, processing enrollments and transcripts, and supervising records staff, with a salary schedule of $63,006–$107,177 based on experience.

Qualifications

• Bachelor’s Degree from a regionally accredited institution
• Three years of professional work experience in a Registrar’s Office in an institution of higher education
• Knowledge and skill in the use of integrated software systems (ERPs such as Ellucian, Alliant Data Systems, Banner, PeopleSoft, Etc.) and Microsoft Office applications
• Master’s Degree from a regionally accredited institution (preferred)
• Supervisory experience in one or more of the essential functions of the position (preferred)

Responsibilities

• Establishes, maintains, and safeguards the permanent academic records of students.
• Assists in the organization and facilitation of student registration each term.
• Facilitates the creation and maintenance of student degree plans as designed by the Instructional Services division.
• Assists with evaluating transcripts for transfer credit in accordance with state and institutional guidelines.
• Coordinates dissemination of procedures to obtain transcripts and issue transcripts.
• Processes student enrollments, terminations/withdrawals, re-enrollments, and schedule changes.
• Utilizes Ellucian Banner and other administrative software for comprehensive records management, report generation and dissemination.
• Certifies enrollment status of students and students' eligibility for graduation and honors.
• Assists faculty and other college personnel in utilizing administrative software and accessing student records.
• Assists with the preparation of statistical reports on enrollment and graduation.
• Maintains knowledge of policies, procedures and regulations associated with the Registrar function.
• Supervises the activities and priorities of records professionals while monitoring results and conducting audits to ensure the achievement of targets.
• Researches, assembles, and summarizes data relative to trends including preparing, presenting reports and recommendations for improvement
• Supervises, trains, monitors and evaluates the work of staff to ensure compliance and accuracy with all state and federal policies and regulations.
• Maintains current knowledge of regulations, policies, application requirements and eligibility for Admissions.
• Serves as the college authority for the Family Educational Rights and Privacy Act (FERPA) ensuring college compliance with records security access.
• Serves on college committees as assigned.
• Performs other job related duties as assigned.

Skills

Customer service

Oral and written communication

Policy knowledge

Independent work

Training others

Education

Bachelor’s degree

Three years professional Registrar experience

Knowledge of ERP systems & MS Office

Tools

Ellucian Banner

Alliant Data Systems

Banner

PeopleSoft

Microsoft Office

Job description

The Registrar directs and coordinates registration activities of the college and maintains student records as required by accrediting agencies, federal and state regulations and institutional policies and procedures.

Salary Schedule: Appropriate placement based on experience C3 01 ( $63,006-$107,177)

Under Alabama Act 2024-360 and revised ACCS Policy 204.01-Appointment of Local Administrative Staff, employment in any executive and administrative management position will be governed solely by the terms of a contract. Non-probationary/tenure status cannot be achieved or maintained under the Student’s First Act.

1. Establishes, maintains, and safeguards the permanent academic records of students.
2. Assists in the organization and facilitation of student registration each term.
3. Facilitates the creation and maintenance of student degree plans as designed by the Instructional Services division.
4. Assists with evaluating transcripts for transfer credit in accordance with state and institutional guidelines.
5. Coordinates dissemination of procedures to obtain transcripts and issue transcripts.
6. Processes student enrollments, terminations/withdrawals, re-enrollments, and schedule changes.
7. Utilizes Ellucian Banner and other administrative software for comprehensive records management, report generation and dissemination.
8. Certifies enrollment status of students and students' eligibility for graduation and honors.
9. Assists faculty and other college personnel in utilizing administrative software and accessing student records.
10. Assists with the preparation of statistical reports on enrollment and graduation.
11. Maintains knowledge of policies, procedures and regulations associated with the Registrar function.
12. Supervises the activities and priorities of records professionals while monitoring results and conducting audits to ensure the achievement of targets.
13. Researches, assembles, and summarizes data relative to trends including preparing, presenting reports and recommendations for improvement
14. Supervises, trains, monitors and evaluates the work of staff to ensure compliance and accuracy with all state and federal policies and regulations.
15. Maintains current knowledge of regulations, policies, application requirements and eligibility for Admissions.
16. Serves as the college authority for the Family Educational Rights and Privacy Act (FERPA) ensuring college compliance with records security access.
17. Serves on college committees as assigned.
18. Performs other job related duties as assigned.

The Registrar will be expected to work a flexible schedule which may include day, evening, night and weekend hours.

This job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by theirsupervisor.

REQUIRED EDUCATION, STANDARDS, AND TRAINING:

1. Bachelor’s Degree from a regionally accredited institution
2. Three years of professional work experience in a Registrar’s Office in an institution of higher education
3. Knowledge and skill in the use of integrated software systems (ERPs such as Ellucian, Alliant Data Systems, Banner, PeopleSoft, Etc.) and Microsoft Office applications

PREFERRED QUALIFICATIONS

1. Master’s Degree from a regionally accredited institution
2. Supervisory experience in one or more of the essential functions of the position.

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

1. Experience providing excellent customer service;
2. Effective oral and written communication skills;
3. Comprehensive knowledge of institutional policies and procedures;
4. Ability to work independently on complex tasks and to prepare accurate reports from varied statistical information;
5. Ability to orient and train other employees and to interpret policies and procedures to those employees;
6. Ability to establish and maintain effective working relationships with students, other employees, State Department employees, and the public in a pleasant and effective manner;
7. Ability to maintain confidentiality of office information;
8. Ability to handle multiple priorities and complete various projects within designated deadlines;
9. To represent the college in a professional manner at all times;
10. Ability to follow through and complete assignments in a timely manner;
11. Initiative - responding to downtime by taking responsibility for doing other work;
12. A focus on details;
13. Customer Service Orientation - A focus on being friendly and patient in responding to customer needs;
14. Willingness and desire to learn new things and apply that learning;
15. Willingness to maintain flexibility in order to meet customer needs;
16. A positive attitude regardless of the circumstances at hand.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.