Registrar Operations Specialist

Cotulla Education; United States; Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental and vision insurance

Life insurance

Parental leave

Paid time off

Employee assistance program

Tuition reimbursement

Job summary

Cotulla Education is seeking a Registrar to manage campus registrar operations, ensure accuracy of student records, and support enrollment and lifecycle processes. You will monitor deadlines, perform QA, and assist campus teams with registrar policies and systems.

The role requires at least two years of registrar experience, knowledge of FERPA and Title IV, and proficiency with Anthology or similar SIS. Strong organization and MS Office skills are essential, with occasional after-hours work.

Qualifications

• High School Diploma or GED required.
• Minimum two years of Registrar experience.
• Working knowledge of Title IV, ACCSC accreditation and Registrar compliance.
• Understanding of FERPA requirements.
• Proficiency with Anthology or a comparable student information system.
• Highly organized and detail-oriented.
• Strong written and verbal communication skills.
• Strong Microsoft Office skills including Word, Excel, Outlook, SharePoint and Teams.
• Willingness to work outside regular business hours as needed.

Responsibilities

• Execute Registrar operations for assigned campuses per policy and regulatory requirements.
• Maintain accuracy and integrity of student academic records and enrollment information.
• Support student lifecycle processes: enrollment, registration, transfers, leaves, withdrawals, graduations.
• Monitor Registrar tasks, reporting and compliance deadlines.
• Conduct quality assurance reviews and audits.
• Serve as a resource for campus teams on Registrar policies and student information systems.
• Support development of Registrar processes, documentation and training materials.
• Participate in system implementations, testing and special projects.

Skills

Registrar experience

Strong written/verbal communication

Highly organized/detail-oriented

FERPA knowledge

Title IV/ACSC accreditation knowledge

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Teams

Anthology / SIS proficiency

Multi-campus environment experience

Education

High School Diploma or GED

Associate's or Bachelor's degree in Business or related field

Tools

Anthology or comparable SIS

Job description

Responsibilities

• Execute Registrar operations for assigned campuses per policy and regulatory requirements
• Maintain accuracy and integrity of student academic records and enrollment information
• Support student lifecycle processes: enrollment, registration, transfers, leaves, withdrawals, graduations
• Monitor Registrar tasks, reporting and compliance deadlines
• Conduct quality assurance reviews and audits
• Serve as a resource for campus teams on Registrar policies and student information systems
• Support development of Registrar processes, documentation and training materials
• Participate in system implementations, testing and special projects

Requirements

• High School Diploma or GED required
• Minimum two years of Registrar experience
• Working knowledge of Title IV, ACCSC accreditation and Registrar compliance
• Understanding of FERPA requirements
• Proficiency with Anthology or a comparable student information system
• Highly organized and detail-oriented
• Strong written and verbal communication skills
• Strong Microsoft Office skills including Word, Excel, Outlook, SharePoint and Teams
• Willingness to work outside regular business hours as needed

Preferred Qualifications

• Associate's or Bachelor's degree in Business or related field
• Experience in a support or multi-campus environment

Benefits

• 401(k) with matching
• Health, dental and vision insurance
• Life insurance
• Parental leave
• Paid time off
• Employee assistance program
• Tuition reimbursement

About the Company

Cotulla Education operates the Aviation Institute of Maintenance, Centura College, Tidewater Tech and American Lineman College, focused on career-focused education.