Registrar Operations Officer

South College of Tennessee, Inc.; Mission (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

South College is seeking a Registrar Operations Officer for the CBE Campus. You will safeguard academic records, assist with enrollment tasks, and support verification processes while ensuring compliance with FERPA and college policies.

The role is in-office and full-time, providing day and evening access for students and coordinating with the Registrar and campus staff to maintain accurate records and facilitate student services.

Qualifications

• Bachelor’s degree in a related field.
• Candidates must possess strong Microsoft Office skills.

Responsibilities

• Ensure accuracy and security of student records under FERPA and college policies.
• Produce timely and accurate grade reports, transcripts, and verifications.
• Assist with withdrawals, cancellations, and changes to student records.
• Maintain and audit records in the Anthology system.

Skills

Microsoft Office

Education

Bachelor’s degree

Tools

Anthology

Job description

South College - We are one of the nation’s fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

Over 20,000 Students

11 Campuses

Competency Based Education

Online

The South College CBE Campus is seeking a Registrar Operations Officer. The Registrar Operations Officer, in coordination with the Registrar, ensures the integrity, accuracy, and security of all academic records of current and former students. This position assists with enrollment and degree verification, administration of entrance exams, new student enrollments and general day-to-day maintenance and auditing of student records and document management. The Registrar Operations Officer aids students, faculty and staff with questions related to academic records; and interprets and enforces policies and regulations of the institution and FERPA.

The Registrar Operations Officer is a in office full-time employee. The regular schedule should include hours which allow both day and evening students access to the Registrar Operations Officer.

Responsibilities:

• Ensures the accuracy and security of student academic records in accordance with FERPA, college policies, and standard records management practices.
• Provides quality student service by producing timely and accurate grade reports, transcripts, verifications of student enrollments/degrees, and other student information and interprets, explains, and enforces academic policies and procedures to students, faculty, staff, and parents.
• Assists with the processing of withdrawals, cancellations, drops, program changes, student name and address changes
• Ensure all procedures using the institutional administrative records system (Anthology) are completed accurately and timely.
• Assists Registrar with preparations and execution of annual commencement ceremony.
• Assist with admission testing as needed.
• Adhere to all college policies as described in the job description, employee/faculty handbook, or other separate guidelines.
• Contribute to the overall success of the Office of the Registrar by performing all other duties and responsibilities as assigned.

Requirements

Education

• Bachelor’s degree in a related field.

Experience

• Candidates must possess strong Microsoft Office skills.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.