Registrar Operations Specialist New

Cotulla Education; United States; Remote; USD 34,000 - 44,000; Full time

Benefits offered by this job

401(k) matching

Health, dental, vision insurance

Life insurance

Paid time off

Employee assistance program

Tuition reimbursement

Job summary

Cotulla Education seeks a detail‑oriented Registrar Operations Specialist to support accurate student records across multiple campuses. This remote role provides hands‑on support with registrar processes, quality control, training, and policy guidance to ensure compliant operations.

You will partner with campus teams and Home Office to standardize processes, implement system changes, and maintain data integrity while adapting to evolving technology within a multi‑campus operating model.

Qualifications

• High School Diploma or GED required.
• Associate or Bachelor’s degree in Business or related field preferred.
• Minimum two years of Registrar experience required.
• Knowledge of Title IV, ACCSC, and FERPA compliance.
• Experience with Anthology or similar SIS.

Responsibilities

• Execute Registrar operations for assigned campuses per policy and regulatory requirements.
• Maintain accuracy and integrity of student records and enrollment data.
• Support enrollment, registration, academic progress, transfers, leaves, withdrawals, and graduations.
• Monitor tasks to meet deadlines and reporting requirements.
• Provide guidance on Registrar policies and student information systems.

Skills

Highly organized

Detail-oriented

Process orientation

Adaptable

Communication

Independent worker

MS Office

Team collaboration

Education

High School Diploma or GED

Associate/Bachelor’s in Business or related field preferred

Tools

Anthology

Job description

Training Tomorrow's Techniciansto Become Skilled, Employable, and Essential

ABOUT US- Big Changes, Better Benefits - Join us today!

At Cotulla Education, home to the Aviation Institute of Maintenance, Centura College, Tidewater Tech, and American Lineman College, we are dedicated to transforming lives through hands‑on, career‑focused education. Our mission is to empower students to achieve their professional dreams in high‑demand fields like aviation, healthcare, information technology, and skilled trades. With experienced faculty providing personalized support, our graduates emerge as future leaders ready to make a significant impact in their communities. Join us in shaping the careers of those who will build and maintain our world and embark on a transformative journey towards a fulfilling career.

Work Schedule:

• Full time with some Saturdays

Compensation: $25–$32/hr, based on experience, qualifications, and location. Final offers will be determined by a combination of factors, including relevant experience, skills, geographic location, and overall alignment with the role’s requirements.

We are seeking a detail‑oriented, adaptable Registrar Operations Specialist to support consistent, compliant, and accurate Registrar operations across multiple campuses.

In this role, you will serve as a remote resource for campus teams and students, providing hands‑on support with student records administration, Registrar processes, quality control, policy guidance, and training. You will play an important role in ensuring Registrar functions are completed accurately, consistently, and in accordance with institutional policies and regulatory and accreditation requirements.

This is an ideal opportunity for someone who is highly organized, process‑oriented, comfortable navigating change, and excited to contribute to an evolving, technology‑enabled, multi‑campus operating model.

Key Duties

• Execute Registrar operations for assigned campuses in accordance with institutional policies, procedures, and regulatory requirements.
• Maintain the accuracy and integrity of student academic records, enrollment information, and official institutional records.
• Support student lifecycle processes, including enrollment, registration, academic progress, status changes, transfers, leaves of absence, withdrawals, and graduations.
• Monitor Registrar activities to ensure required tasks, reporting, and compliance deadlines are completed accurately and on time.
• Conduct quality assurance reviews and audits to support data accuracy, process consistency, and compliance with institutional, accreditation, state, and federal requirements.
• Serve as a resource for campus teams by providing guidance on Registrar policies, procedures, and student information systems.
• Partner with campus and Home Office departments to support student success and ensure consistent Registrar operations across the organization.
• Support the development and continuous improvement of Registrar processes, documentation, training materials, and operational standards.
• Participate in system implementations, testing, process improvements, and special projects.
• Adapt to new systems, tools, and workflows as Registrar operations continue transitioning toward a more technology‑enabled model.

Qualifications

• Education:
  • High School Diploma or GED required.
  • Associate’s or Bachelor’s degree in Business or a related field preferred.
• Experience:
  • Minimum of two years of Registrar experience required.
  • Experience within a support or multi‑campus environment preferred.
  • Working knowledge of Title IV regulations, ACCSC accreditation standards, and Registrar compliance requirements.
  • Demonstrated understanding of FERPA requirements and best practices for safeguarding student education records.
  • Proficiency with Anthology or a comparable student information system required.
• Skill Set:
  • Highly organized and detail‑oriented, with the ability to manage multiple priorities and deadlines.
  • Strong process orientation with the ability to follow, document, evaluate, and improve operational workflows.
  • Adaptable and comfortable working through process changes, new technology, and evolving operational models.
  • Strong written and verbal communication skills with a customer‑service mindset.
  • Ability to work both independently and collaboratively across campus and Home Office teams.
  • Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, SharePoint, and Teams.
  • Willingness to work outside regular business hours as needed.

What We Offer

• 401(k) and Matching: Secure your future with our competitive retirement savings plan.
• Comprehensive Health Coverage: Enjoy Health, Dental, and Vision insurance to help keep you and your family healthy.
• Life Insurance: Peace of mind with life insurance options.
• Paid Time Off: Recharge with paid time off to promote work‑life balance.
• Employee Assistance Program: Access resources for personal and professional support.
• Tuition Reimbursement: Invest in your future with financial support for further education.

We are committed to providing a rewarding compensation package that supports both your professional growth and personal well‑being.

Cotulla Education is a proud equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.

The application deadline for this role is November 17, 2026

To help manage the high volume of applications we receive, we use AI‑powered technology to assist our recruiting team in identifying candidates whose skills and experience align with the requirements of the role. AI is used only to support our recruiters throughout the hiring process. All hiring decisions are made by our recruiters and hiring managers—not AI.