Registrar Office Administrative Specialist

University of La Verne; La Verne (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

The University of La Verne is seeking an Registrar Office Administrative Specialist to deliver essential administrative and operational support to the Registrar’s Office and the College of Law & Public Service.

The role emphasizes accurate student records management, document processing, and scanning, with additional duties supporting the Dean’s Office, including social media creation and event coordination.

Qualifications

• Minimum of 1–2 years of administrative or coordination experience.
• Strong attention to detail, especially in scanning, filing, and data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and comply with FERPA.
• Proficiency with Microsoft Office (Outlook, Word, Excel); willingness to learn Banner and other systems.
• Strong organization, time management, and ability to prioritize tasks effectively.
• Experience with social media.

Responsibilities

• Provide administrative, operational, and communication support to the Registrar’s Office and the College of Law & Public Service.
• Docket and maintain accurate student records, process documents, and manage scanning and filing.
• Support the Dean’s Office with social media creation, digital content management, and event support.

Skills

Attention to detail

Communication skills

MS Office proficiency

FERPA confidentiality

Organization & time management

Social media experience

Tools

Banner

Qualtrics

Canva

Adobe Express

Job description

Job Description Summary

The Registrar Office Administrative Specialist provides comprehensive administrative, operational, and communication support to the Registrar’s Office and the College of Law & Public Service. Approximately 80% of the role focuses on Registrar operations, document processing, scanning and filing, and maintaining accurate student records. The remaining 20% supports the Dean’s Office, including social media creation, digital content management, event support, and institutional initiatives. This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Minimum Qualifications

• Minimum of 1–2 years of administrative or coordination experience.
• Strong attention to detail, especially in scanning, filing, and data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and comply with FERPA .
• Proficiency with Microsoft Office (Outlook, Word, Excel); willingness to learn Banner and other systems.
• Strong organization, time management, and ability to prioritize tasks effectively.
• Experience with social media.

Preferred Qualifications

• Experience with social media content creation.
• Familiarity with Canva, Adobe Express, or similar design tools.
• Experience with Banner, Qualtrics, or other student information systems