Registrar & Communications Specialist

PeopleAdmin, Inc.; Ontario (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health and wellness plan

Tuition remission for employee, spouse

Generous 403B retirement plan

Generous time off plan

Job summary

University of La Verne is seeking a Registrar Office Administrative Specialist to support Registrar operations and the Dean’s Office with social media content, digital content management, and event support. The role emphasizes confidentiality, data accuracy, and multitasking in a fast-paced environment.

The position focuses 80% on registrar duties—document processing, scanning, and records maintenance—with 20% supporting institutional initiatives and communications.

Qualifications

• Minimum of 1–2 years of administrative or coordination experience.
• Strong attention to detail, especially in scanning, filing, and data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and comply with FERPA.
• Proficiency with Microsoft Office (Outlook, Word, Excel); willingness to learn Banner and other systems.
• Strong organization, time management, and prioritization abilities.
• Experience with social media.

Responsibilities

• Serve as a primary point of contact for students, faculty, staff, and visitors, ensuring timely and accurate support.
• Manage daily office operations, including phones, shared email inboxes, and walk-in traffic.
• Scan, file, and organize student documents, records, petitions, forms, and archival materials in FERPA-compliant systems.
• Perform accurate data entry in spreadsheets, internal tracking systems, and student information databases.
• Maintain digital and physical filing systems to ensure records are current and accessible.
• Support exam administration including printing materials, assembling packets, setting up rooms, distributing exam materials, and proctors.
• Prepare correspondence, forms, reports, and internal documents as directed.
• Coordinate room reservations, event logistics, and vendor communications.
• Provide support for Registrar-related projects and student-facing services.
• Develop and manage College Communications and Events materials and campaigns.
• Create social media content for CLPS platforms and assist with branding.

Skills

Administrative experience

Attention to detail

Communication skills

FERPA compliance

Microsoft Office

Social media

Canva

Adobe Express

Banner (SIS)

Qualtrics

Tools

Banner (SIS)

Qualtrics

Canva

Adobe Express

Job description

University of La Verne is seeking a Registrar Office Administrative Specialist to support Registrar operations and the Dean’s Office with social media content, digital content management, and event support. The role emphasizes confidentiality, data accuracy, and multitasking in a fast-paced environment.

The position focuses 80% on registrar duties—document processing, scanning, and records maintenance—with 20% supporting institutional initiatives and communications.