Registrar

Asbury University; Wilmore (KY); On-site; USD 60,000 - 90,000; Full time

Job summary

Asbury University in Wilmore, KY seeks a Registrar to oversee the Registrar’s Office, ensuring integrity of credits and degrees, and supervising staff. The role supports the university's ministry, academic excellence, and spiritual vitality, coordinating enrollment verification, transcript production, and policy implementation with campus partners.

Responsibilities include managing budgets, guiding technology use for records, and collaborating with Student Accounts and Financial Aid.

Qualifications

• Master’s degree from an accredited college or university.
• Minimum of 5 years’ experience in registrar roles or similar administrative higher-education positions.
• Experience with administration, problem solving, and personnel management.
• Commitment to staff development and a collaborative workplace.

Responsibilities

• Oversee registration, transcript production, grading, and recordkeeping for the academic curriculum.
• Manage budgets and supervise Registrar’s office staff and operations.
• Coordinate enrollment verification and degree progress for students; certify credentials as needed.
• Collaborate with Student Accounts and Financial Aid; input course fees and maintain curricular histories.
• Provide leadership in technology adoption for academic records and FERPA compliance.

Skills

Staff development

Interpersonal skills

Communication

Leadership

Policy implementation

Higher-ed administration

Education

Master’s degree

Tools

Student information systems

Job description

Reports to: Provost

Job Purpose:

The Registrar reports to the Provost, directs processes to ensure the integrity of the academic credits given and degrees earned by providing administrative supervision of the registrar’s office and overseeing all recordkeeping in support of the academic curriculum. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students.

• Ensure the academic integrity of academic credits given and degrees earned by providing administrative oversight and monitoring of the academic experience offered to students.
• Supervise and develop the staff of the Registrar’s office.
• Recruit and retain a high quality staff in the Registrar’s office.
• Provide training and development opportunities to enable staff to grow in their capacities and skills.
• Evaluate and submit annual performance reviews of Registrar’s office staff.
• Promote a collaborative workplace.
• Create and maintain avenues for evaluation of processes and policies.
• Direct the activities of the registrar’s office:
• Administer registration, transcript production, and grading processes
• Administer the budgets of the registrar’s office
• Supervise the ordering of supplies
• Provide leadership in planning
• Administer and coordinate the assignment of all classrooms
• Direct the verification of enrollment and degree progress for current and non-current students
• Certify credentials as needed
• Validate faculty load issues as needed
• Coordinate details with the student accounts and financial aid offices
• Input all courses fees.
• Advise the Provost on all matters relating to the integrity of the curriculum and as a resource to committees as needed
• Provide leadership in issues related to the implementation of technology as it relates to academic records.
• Facilitate communication between offices that gather campus data and provide information related to registration enrollment to the Provost and other individuals on campus.
• Maintain enrollment and curricular histories for the university.
• Prepare reports as needed for decision making by the Provost and other campus officials.
• Interpret federal and state laws and regulations regarding FERPA, statistical reporting, academic transcript administration, and academic transcript administration.
• Represent the university externally in those networks dealing with academic record keeping and certification of student achievement.
• Serve on the academic committees as assigned.
• Work to identify at risk students and coordinate retention services with other departments.
• Work with the Provost to facilitate course evaluations for each faculty.
• Supervise the evaluation of transcripts for all students.
• Other duties as assigned.

Physical requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.This position requires the ability to occasionally lift items, up to 25 pounds.

Position Type/Expected Hours of Work:

This is a full-time position, and normal work hours are Monday through Friday, 8:00 a.m. to 5

• This position requires additional hours and weekend

Travel:

Minimal travel is expected for this position.

Qualifications:

• Master’s degree from an accredited college or
• Minimum of 5 years’ experience required as registrar, assistant registrar, or other administrative/faculty member at a higher education institution with significant administration experience with academic records.
• Demonstrated skills and administration organization, problem solving, and personnel management.
• Demonstrated commitment to staff development.
• Innovative and energetic leadership style
• Understanding of policy in general and its role and implementation in an organization
• Ability to work effectively as a colleague with university administrators, faculty, staff, and students.
• Experience with computerized integrated student records systems
• Strong interpersonal and communication
• A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards and

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Institutional Commitment:

Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to University policies and procedures – including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.