Registrar

International Leadership of Texas; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

International Leadership of Texas is seeking a campus-level records clerk to manage student academic records and support enrollment, transfer, and withdrawal processes. The role emphasizes accuracy, confidentiality, and timely reporting of information to counselors and administration.

The position requires completing transcript requests, grade verification, and UIL eligibility tasks while maintaining organized student data systems and documentation.

Qualifications

• Maintain accurate and auditable student records.
• Experience with Skyward student information system preferred.
• Strong organizational, communication and interpersonal skills.

Responsibilities

• Maintain student academic records and process requests for information and transcripts.
• Coordinate grade reporting, verify and correct grades, distribute report cards.
• Prepare UIL eligibility lists and calculate GPA, class rank, and honor rolls.
• Assist counselors with enrollment, withdrawals and transfers.
• Assist administration with reports and student data information.
• Coordinate ordering and distribution of graduate materials; maintain confidentiality.

Skills

Record keeping

Spreadsheet & DBs

Keyboarding & file maintenance

Basic math

Communication & interpersonal skills

Education

High school or GED

Tools

Skyward

Job description

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

• High school or GED

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records
• Ability to use software to develop or maintain spreadsheets and databases and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

Experience:

• Previous clerical experience preferred
• Skyward experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.

2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.

3. Prepare and distribute University Scholastic League (UIL) eligibility lists.

4. Calculate grade point averages, class rank, and prepare honor rolls.

5. Assist counselors with the enrollment, withdrawals, and transfer of students.

6. Assist campus administration and counselors with the preparation of reports and student data information.

7. Compile, maintain, and file all reports, records and other documents as required.

Other

8. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.

9. Maintain confidentiality of information.

Additional Duties:

10. Any and all other duties as assigned by immediate supervisor.