Campus Registrar & Student Records Champion

CL febc200c 5d16 4962 9dc8 be53e38b4634; Houston (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

The Registrar at the campus will maintain student records, process enrollment, transfers, and withdrawals, and ensure FERPA-compliant confidentiality.

You will work closely with counselors and campus administration to support accurate data entry and timely record updates across databases.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years clerical experience preferred.
• Strong data entry and record-keeping skills.

Responsibilities

• Maintain student records at campus level and ensure completeness.
• Process enrollment, transfers, and withdrawals for the campus.
• Coordinate with ESL/Special Ed and GT departments for records.

Skills

Communication skills

Data entry

Organizational skills

Education

High School Diploma or GED

Tools

Database software

Word processing

Job description

Job Descriptions- Human Resources Department

Position:

Registrar

Department/Campus:

Campus

Reports to:

Operations Manager

FLSA Status:

Nonexempt

Pay Grade:

PG-1050

Job Type

Full Time

Work Hours

Normal School hours

JOB GOAL

The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus.

POSITION QUALIFICATIONS:

• High School Diploma or GED
• A minimum of 2 years clerical experience is preferred.

DUTIES AND RESPONSIBILITIES:

• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)
• Keeps track of withdrawing students and ensures all exit procedures are followed.
• Registers new students/withdraw students into the database
• Enters data for new and previous students
• Inputs the new student information into the database
• Updates demographic data in computer database
• Responsible for student withdrawals and documents the withdrawal reasons
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students
• Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
• Responds to TRex requests and initiates TRex requests for newly enrolled students
• Responds to faxed record requests and initiates fax requests for newly enrolled students
• Calls previous schools to request records for newly enrolled students.
• Entering paper applications to database
• Maintains student files and makes sure they are complete

• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
• Keep soft copy of all files in student folders
• Maintain and respect confidentiality of student and school personnel information
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
• Handles a variety of routine technical and administrative assignments
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies
• Models non-discriminatory practices in all activities
• Performs related tasks as assigned by building administrator(s)in accordance withthe school/policies and practices
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Processes and transmitsrequestsfor student information, including student transcripts for colleges and universities.
• Prepares and distributes University Interscholastic League (UIL) eligibility lists.
• Calculates grade point averages, class rank, and prepares honor rolls.
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
• Assistcampus administration and counselors with the preparation of reports and student data information.
• Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.
• Maintains confidentiality of information.
• Performs other job-related duties as assigned.

SKILLS AND ABILITIES:

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability toestablishand maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.
• Ability to analyze data.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.
• The positionis in an office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.