Regional Talent & HR Coordinator — Onboarding & Recruiting

Gensler; San Francisco (CA); On-site; USD 70,000 - 81,000; Full time

Job summary

Gensler’s Northwest HR Team in the San Francisco Bay Area seeks a Regional Talent Coordinator to support Talent Acquisition and Human Resources across the region, delivering a seamless candidate and employee experience.

You will create and manage requisitions in Workday Recruiting, coordinate interviews, assist with offers, onboarding, HR programs, and maintain HRIS data, contributing to process improvements.

Qualifications

• Bachelor’s degree in HR, business, or a related field.
• 2–5 years of experience in HR, recruiting, or a coordinated support role.
• Strong proficiency in Microsoft Office; PowerBI, SharePoint, or Tableau a plus.
• Experience with Workday (HRIS) strongly preferred.
• Knowledge of Adobe InDesign a plus.
• Exceptional organizational skills with the ability to manage competing priorities in a high-volume environment.
• Excellent written and verbal communication skills.
• High attention to detail and ability to handle confidential information with professionalism and discretion.
• Self-motivated, adaptable, and service-oriented with a collaborative mindset.
• Comfortable working with diverse, creative, and professional teams.

Responsibilities

• Create and manage job requisitions in Workday Recruiting.
• Coordinate interview process (phone, video, onsite) with hiring managers and assistants.
• Assist with offer letters and candidate communications.
• Provide administrative and project support to Talent Acquisition; drive process improvements.
• Assist with applicant review, job postings, and EEO/Workday audits.
• Participate in recruiting events and campus recruiting as needed.
• Research architecture and interior design firms to support sourcing strategies.
• Ensure a consistent, engaging candidate experience from requisition through offer.
• Support full lifecycle of HR operations with Sr HR Generalist and Business Partners.
• Assist with HR programs including performance management, compensation, and talent development initiatives.
• Maintain accurate HRIS data, personnel files, and organizational charts.
• Support pre-boarding and onboarding: data entry, orientation coordination, Buddy Program.
• Track and synthesize employee activity (new hires, transfers, leaves, departures).
• Provide general HR and benefits support; answer policy questions.
• Ensure compliance with Gensler policies and HR best practices.
• Support firmwide projects and initiatives as needed.

Skills

Organizational skills

Communication (written & verbal)

Attention to detail

Self-motivation

Collaborative mindset

Interpersonal skills

Education

Bachelor's degree in HR, business, or related field

Tools

Microsoft Office

Workday (HRIS)

PowerBI

SharePoint

Tableau

Adobe InDesign

Job description

Gensler’s Northwest HR Team in the San Francisco Bay Area seeks a Regional Talent Coordinator to support Talent Acquisition and Human Resources across the region, delivering a seamless candidate and employee experience.

You will create and manage requisitions in Workday Recruiting, coordinate interviews, assist with offers, onboarding, HR programs, and maintain HRIS data, contributing to process improvements.