Office Operations Lead

Reinventing Geospatial (RGi); Fairfax (VA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

100% paid employee healthcare & dental

Parental leave

401k with matching

Vacation time

Tuition reimbursement

Professional development training

Free beverages and snacks

Weekly catered lunches

Job summary

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee daily office operations and create an exceptional workplace experience in an in-office setting.

This full-time role requires proactive, resourceful individuals who own tasks and anticipate needs. The ideal candidate will manage office services, onboarding logistics, events, and communications, while maintaining organized records and coordinating with vendors and leadership.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and manage competing priorities.
• Proven problem-solving and independent-working capabilities.
• Experience coordinating vendors, meetings, and office services.

Responsibilities

• Own the day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Problem solving

Independent work

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee daily office operations and create an exceptional workplace experience in an in-office setting.

This full-time role requires proactive, resourceful individuals who own tasks and anticipate needs. The ideal candidate will manage office services, onboarding logistics, events, and communications, while maintaining organized records and coordinating with vendors and leadership.