Office Operations Lead – Pacific Northwest

Ramboll US Corporation; Seattle (WA); On-site; USD 76,000 - 95,000; Full time

Job summary

Ramboll US Corporation in Seattle is seeking an Office Administrator to ensure smooth operation of the Pacific Northwest offices, acting as a central point of contact for operational and administrative needs across multiple locations including the Seattle Annex in Georgetown and Vancouver, WA.

The role requires strong organization, problem solving, and multitasking skills, with daily responsibilities spanning reception, meetings, HR coordination, onboarding, and client deliverables support.

Qualifications

• Advanced MS Office skills including Word, Excel formulas, Outlook calendar, and PowerPoint.
• Proficiency with Adobe Acrobat Professional.
• Familiarity with CRM systems and Maconomy is a plus.
• Keen eye for detail and editing lengthy documents for format, spelling, grammar.

Responsibilities

• Manage day-to-day office operations, including supplies, vendors, and facilities.
• Serve as primary contact for IT, HR, Facilities, accounting, and external vendors.
• Coordinate with property and facilities for routine needs and larger projects.
• Support health, safety, training, and location-specific planning.

Skills

MS Office

Excel

Outlook

PowerPoint

Adobe Acrobat

Detail-oriented

Time management

Prioritization

General editing

Communication

Tools

Maconomy

CRM systems

Job description

Ramboll US Corporation in Seattle is seeking an Office Administrator to ensure smooth operation of the Pacific Northwest offices, acting as a central point of contact for operational and administrative needs across multiple locations including the Seattle Annex in Georgetown and Vancouver, WA.

The role requires strong organization, problem solving, and multitasking skills, with daily responsibilities spanning reception, meetings, HR coordination, onboarding, and client deliverables support.