Engineering Executive Assistant & Team Operations

Greenpoint Technologies; Bothell (WA); On-site; USD 56,000 - 77,000; Full time

Job summary

Greenpoint Technologies in Bothell, WA is seeking an Administrative Support Specialist to assist the VP of Engineering and the Engineering Leadership Team with daily office tasks, document preparation, and meeting coordination.

You will manage calendars, prepare reports and minutes, update processes, maintain KPI data in SharePoint, and support cross‑functional departments while upholding confidentiality and professional communication.

Qualifications

• Advanced skills with Microsoft Office apps (Excel, Word, PowerPoint, Outlook, Teams).
• Basic skills with Visio and MS Project.
• Ability to develop spreadsheets, databases, charts, graphs, formulas and pivot tables.
• Ability to work pro-actively in a fast-paced environment and communicate effectively.

Responsibilities

• Performs daily office administration duties.
• Assists with updates to department processes, procedures and training.
• Manages engineering master employee list and organization charts.
• Coordinates presentation materials for monthly engineering & certification department meetings.
• Prepares correspondence, reports and materials.
• Assists with all required training.
• Answers and handles phone calls.
• Schedules meetings and video conferences; distributes materials.

Skills

MS Office

Excel

Word

PowerPoint

Outlook

Teams

Visio

MS Project

Pivot tables

Education

Associate's degree (AA) or equivalent

Tools

SharePoint

Job description

Greenpoint Technologies in Bothell, WA is seeking an Administrative Support Specialist to assist the VP of Engineering and the Engineering Leadership Team with daily office tasks, document preparation, and meeting coordination.

You will manage calendars, prepare reports and minutes, update processes, maintain KPI data in SharePoint, and support cross‑functional departments while upholding confidentiality and professional communication.