Dynamic Office Manager for Fast-Paced Geospatial Team

Reinventing Geospatial Inc; Fairfax (VA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

100% paid employee healthcare & dental

Paid parental leave

401k with matching

Escalating vacation time

Referral bonuses

Tuition reimbursement

Professional development training

Free beverages and snacks

Weekly catered lunches and breakfast

Job summary

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee the day-to-day operations of our Fairfax, VA offices.

This full-time, in-office role requires a proactive, organized individual who can maintain a professional work environment and support leadership, staff, and visitors from day one. You will manage supplies, vendor relations, onboarding logistics, events, and office communications while ensuring efficiency and accuracy in billing, reporting, and records.

Qualifications

• U.S. citizenship required.
• 3+ years of office management, executive support, or administrative experience.
• Excellent written and verbal communication skills with a personable yet professional approach.
• Strong organizational, time management, multitasking, and attention-to-detail skills.

Responsibilities

• Own the day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
• Open and close the office while managing daily operations, office communications, visitors, mail, and calendars.
• Maintain office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
• Manage billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
• Coordinate vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
• Support onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
• Provide regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
• Handle phone calls, emails, and written communications professionally, ask thoughtful clarifying questions, and ensure alignment on priorities and outcomes.
• Thrive in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.

Skills

Office management

Communication

Vendor management

Organization

Problem solving

Emotional intelligence

Multitasking

Time management

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Reinventing Geospatial, Inc. (RGi) is seeking an experienced Office Manager to oversee the day-to-day operations of our Fairfax, VA offices.

This full-time, in-office role requires a proactive, organized individual who can maintain a professional work environment and support leadership, staff, and visitors from day one. You will manage supplies, vendor relations, onboarding logistics, events, and office communications while ensuring efficiency and accuracy in billing, reporting, and records.