Regional Office & Fleet Administrative Manager

SSA Conventional, Inc; Port Arthur (TX); On-site; USD 55,000 - 60,000; Full time

Job summary

SSA Conventional, Inc. is seeking an Office Manager in Port Arthur, TX. The role oversees administrative functions across the region, with primary responsibility for Port Arthur and Beaumont locations.

You will manage accounts payable, vessel schedules, ship files, and collaborate with Superintendents and General Managers to ensure paperwork accuracy. Strong organization, scheduling, and MS Office skills are essential.

Qualifications

• Minimum of 5 years of administrative experience.
• High school diploma required.
• Valid Driver’s License.
• Some knowledge of transportation industry helpful.
• Highly organized, flexible and detail oriented.
• Working knowledge of email, scheduling and Microsoft Office systems.
• Ability to acquire a TWIC card.

Responsibilities

• Oversee general administrative functions of operations across the region.
• Review and approve accounts payable.
• Maintain vessel schedules and circulate to internal stakeholders weekly.
• Manage and maintain ship files and vessel paperwork; coordinate reviews and approvals.
• Collaborate with Superintendents and General Managers on paperwork accuracy.
• Organize office files and inventory for streamlined processes.
• Handle general office inquiries and advise staff accordingly.
• Maintain office records and move toward digital records management.
• Plan and coordinate office functions and events as needed.

Skills

Administrative experience

Detail oriented

Highly organized

Scheduling

Microsoft Office

Email proficiency

TWIC card readiness

Education

High school diploma

Tools

ERP systems

IFS platform

Job description

SSA Conventional, Inc. is seeking an Office Manager in Port Arthur, TX. The role oversees administrative functions across the region, with primary responsibility for Port Arthur and Beaumont locations.

You will manage accounts payable, vessel schedules, ship files, and collaborate with Superintendents and General Managers to ensure paperwork accuracy. Strong organization, scheduling, and MS Office skills are essential.