Branch Operations & Admin Specialist

DSG - USADeBusk- Industrial Services Division; Deer Park (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

USA DeBusk is seeking a Branch Administrator to provide comprehensive administrative support for the Port Arthur/Orange, TX branch. You will coordinate with multiple departments and corporate personnel, ensuring timely submittals of job tickets and maintaining high levels of confidentiality and accuracy.

The role includes handling new hire processes, payroll-related tasks, PO/invoice entry in Oracle, billing activities, AR collections, and maintaining organized files.

Qualifications

• High School Diploma or equivalent required.
• 2-5 years of related experience preferred.
• Proficiency in Microsoft Office including Outlook and Excel.
• Basic Payroll knowledge and strong time management and communication skills.
• Ability to learn customer systems for large projects and meet deadlines.
• Must be dependable, team oriented and able to work in a fast-paced environment.

Responsibilities

• Conduct new hire process from start to finish and enter new employees in ADP for HR approval.
• Run background checks, MVRS, drug screens, and uniforms orders.
• Verify hours and enter timesheets in spreadsheets and ADP after manager approval.
• Process non-billable shop tickets and add to payroll spreadsheet.
• Issue Purchase Orders and enter POs into Oracle.
• Approve and enter invoices into Oracle; maintain PO and invoice tallies.
• Handle billing and sales activities including invoicing and payments in Fieldglass.
• Run AR aging and coordinate with customers for payments.
• Provide Branch Manager with weekly AR summaries and maintain customer/personnel files.
• Maintain roaster and random selection program records; perform background checks as needed.
• Print/copy/scan emails and manage correspondence.

Skills

Time management

Excellent communication

Teamwork

Organizational skills

Ability to learn systems

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Job description

USA DeBusk is seeking a Branch Administrator to provide comprehensive administrative support for the Port Arthur/Orange, TX branch. You will coordinate with multiple departments and corporate personnel, ensuring timely submittals of job tickets and maintaining high levels of confidentiality and accuracy.

The role includes handling new hire processes, payroll-related tasks, PO/invoice entry in Oracle, billing activities, AR collections, and maintaining organized files.