Regional Office & Logistics Administrator (Vessel Scheduling)

SSA Marine; Port Arthur (TX); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401k plan

Paid time off

Job summary

SSA Marine is seeking an Office Manager to oversee administrative functions across Port Arthur and Beaumont, TX. The role focuses on managing office operations, paperwork, schedules, and communications with internal stakeholders.

Candidates should have at least 5 years of administrative experience, a high school diploma, and a valid driver’s license. TWIC is required and experience in transportation is a plus. Monday–Friday in-office schedule with some travel to industrial areas.

Qualifications

• High school diploma required.
• Minimum of 5 years of administrative experience.
• Valid Driver’s License.
• TWIC card required.
• Experience in the transportation industry is a plus.
• Highly organized with strong attention to detail.
• Proficient with email, scheduling, and Microsoft Office.

Responsibilities

• Oversee general administrative functions of operations.
• Review and approve accounts payable.
• Maintain vessel schedules and circulate to internal stakeholders weekly.
• Manage and maintain ship files and vessel paperwork with Superintendents and General Managers.
• Coordinate with Operations Labor Managers and General Managers on sensitive information and billing documents.
• Become proficient with SSA's IFS ERP platform.
• Organize office files and inventory for streamlined processes.
• Serve as go-to for general office inquiries.
• Manage office inventory and order supplies.
• Assist in implementing internal processes and procedures.
• Answer and direct phone calls courteously.
• Maintain office records and move toward digital records management.
• Plan and coordinate office functions such as lunches.
• Ensure company policies are followed and relationships with customers/vendors are maintained.
• Travel to active industrial areas as needed.
• Other duties as assigned.

Skills

Administrative experience

Highly organized

Detail-oriented

Microsoft Office proficient

Education

High school diploma

Tools

TWIC (required)

Job description

SSA Marine is seeking an Office Manager to oversee administrative functions across Port Arthur and Beaumont, TX. The role focuses on managing office operations, paperwork, schedules, and communications with internal stakeholders.

Candidates should have at least 5 years of administrative experience, a high school diploma, and a valid driver’s license. TWIC is required and experience in transportation is a plus. Monday–Friday in-office schedule with some travel to industrial areas.