Regional Office & Administrative Manager

Carrix, Inc./SSA Marine, Inc.; Port Arthur (TX); On-site; USD 55,000 - 60,000; Full time

Job summary

SSA Marine, Inc. seeks an Office Manager to oversee regional administrative functions across Port Arthur and Beaumont, TX. You will manage ship files, schedules, and correspondence with internal stakeholders to ensure accurate records and streamlined operations.

The role requires strong organizational skills, at least five years of administrative experience, and a willingness to obtain a TWIC card. You will collaborate with superintendents and general managers to maintain paperwork and control

Qualifications

• High school diploma required.
• Minimum 5 years of administrative experience.
• Knowledge of transportation industry from vocational training or similar experience.
• Detail-oriented and highly organized.
• Proficient with email, scheduling, and Microsoft Office.
• Able to obtain TWIC card.

Responsibilities

• Oversee general administrative functions of operations.
• Review and approve accounts payable.
• Maintain vessel schedules and circulate to stakeholders weekly.
• Manage ship files and vessel paperwork with stakeholders.
• Coordinate with Operations Labor Managers and GMs to codify sensitive information and billing.
• Gain proficiency with SSA's IFS ERP platform.
• Organize office files and inventory for streamlined processes.
• Serve as a go-to for general office inquiries.
• Plan and coordinate office functions and supplies.
• Ensure compliance with company policies and procedures.
• Travel to active industrial areas as needed.

Skills

Administrative experience

Organization

Detail-oriented

Microsoft Office

Email & scheduling

Education

High school diploma

5+ years administrative experience

Transportation industry knowledge

Tools

ERP systems

IFS platform

Job description

SSA Marine, Inc. seeks an Office Manager to oversee regional administrative functions across Port Arthur and Beaumont, TX. You will manage ship files, schedules, and correspondence with internal stakeholders to ensure accurate records and streamlined operations.

The role requires strong organizational skills, at least five years of administrative experience, and a willingness to obtain a TWIC card. You will collaborate with superintendents and general managers to maintain paperwork and control