Regional Office Coordinator

Dümmen Orange; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Adaptive hours

401(k) plan

PTO & holidays

Job summary

Dümmen Orange in Columbus, OH is seeking a Regional Office Coordinator to streamline office operations, support regional teams, and ensure welcoming interactions with customers, candidates, and colleagues.

The role focuses on coordinating administrative tasks, managing supplies, vendor relations, and event logistics for regional visits and trade shows, while supporting leadership and ensuring office readiness and efficiency.

Qualifications

• Must have 3+ years of office administration, operations, or regional coordination experience.
• Experience in office event coordination and hotel negotiations/travel coordination is highly desired.
• Proficiency with MS 365 and other office software.
• Ability to manage multiple priorities with strong organizational and communication skills.
• Reliable and professional in internal/external communications.

Responsibilities

• Manage office operations and maintain a well-organized workspace.
• Maintain office supplies, equipment, and refreshments; oversee vendor coordination.
• Greet visitors, manage mail and packages, and prepare internal communications.
• Coordinate event logistics for local staff and regional visits, including trade shows.
• Assist with accounts payable tasks and paper checks as needed.
• Register parking and ensure new employee workspace setup for Columbus office.

Skills

Office administration

Multitasking

Communication

Organizational skills

Reliability

Education

High school diploma or equivalent

Tools

MS 365

Job description

A Regional Office Coordinator is a role that manages office operations, supports regional teams, and ensures smooth communication with internal and external partners

IMPACT

Business impact

This role provides high-level administrative support to the region's leaders by acting as a strategic gatekeeper, performing administrative support tasks for the region's shared services, contributing to event success, and ensuring that the office is well-supplied and presentable.

This position ensures that customers, candidates, and colleagues are made to feel welcomed and comfortable in addition to performing key responsibilities effectively.

Geographic scope

COMMUNICATION

Stakeholder

Purpose

Internal / External

Define needs and the coordinator's role in them.Help to resolve challenges

Internal

Marketing

Internal

Accounting

Administrative task support (i.e. Credit applications)

Internal

Human Resources

Internal communication end recognition needs

Internal

Property Management

Manage property related challenges

External

Communicate meeting logistics (for non-local)

Greet and get settled for in-office meetings

External

RESPONSIBILITIES

Key responsibilities

Expected outcome

Office operations management

Maintain office supplies and equipment

Ensure office workspace readiness

Maintain office refreshments and snack inventory

Oversee office equipment and vendor coordination

Maintain a tidy, organized office environment

Communicate with leadership re:office costs to ensure they remain within budget

Administrative Support

Handle incoming/outgoing correspondence (mail, packages)

Greet visitors and direct them appropriately

Prepare and distribute internal communications

Manage rooming lists for local events

Regional coordination

Partner with appropriate teams to support the preparation for vendor visits, client visits, and company events

Handle office event coordination - assist with meeting setup, department and office events, and special projects

Manage logistics for trade shows (MANTS, TPIE, CULTIVATE) to include room blocks/rooming lists, coordinating group transportation, and supporting Marketing with shipping required collateral and branding materials (i.e. banners)

Support administrative needs of regional leadership

Ensure that marketing materials are sent to customers, Sales Reps, etc in a timely manner

Keep credit application files up-to-date and organized

Help with Accounts Payable with preparing paper checks for mailing and ensuring sent in a timely manner

Onboarding and support (Columbus office)

Register parking and building pass for new employees.

Ensure that new employee workspace is assigned, setup, and stocked with office supplies

REQUIREMENTS

Education (level/speciality)

High school diploma or equivalent required

Experience (#)

3+ years of office administration, operations, or regional coordination required

Experience in office event coordination and hotel negotiations/travel coordination highly desired

Knowledge and skills

Proficiency with office software (eg. MS 365)

Ability to manage multiple priorities

Strong organizational, communication, and problem-solving abilities

Reliability

What We Offer

• Adaptive working hours
• Competetive base salary and comprehensive benefits along with company-matched 401(k) retirement savings plan
• Generous paid time off (PTO) and paid holidays

The successful candidate will reside within the Columbus, OH area