Operations Coordinator

Datasoft Technologies, Inc.; Suwanee (GA); On-site; USD 40,000 - 56,000; Full time

Job summary

Datasoft Technologies, Inc. is seeking a proactive Operations Coordinator to support internal teams and keep our staffing operations running smoothly. You will assist with administrative tasks, coordinate office functions, and ensure efficient processes across the organization.

The role covers financial administration, facilities management, insurance tracking, and client-materials support. The ideal candidate has at least two years in office management, strong organizational skills, and

Qualifications

• At least 2 years in an office management or administrative role.
• Strong prioritization and attention to detail in a fast-paced environment.
• Advanced proficiency in Microsoft Office 365 and related tools.
• Ability to handle confidential information with discretion.
• Clear, professional communication with internal stakeholders.

Responsibilities

• Oversee financial administration: manage office expenses, invoicing, and payment tracking.
• Maintain office and equipment, coordinate basic IT troubleshooting, and track supplies.
• Manage lease documentation and liaise with building management teams.
• Provide day-to-day administrative support across the organization.
• Track, update, and distribute Certificates of Insurance for client requests.
• Ensure corporate registrations and business licenses stay compliant.
• Assist the Business Development Manager with PowerPoint presentations and client materials.
• Support the RFP process by gathering and organizing required information.
• Register the company in new client portals and maintain existing registrations.
• Act as the internal contact for the company website managed by a vendor.

Skills

Office management

Administrative support

MS Office 365

Applicant Tracking System

CRM platforms

Confidentiality

Communication skills

Tools

ATS

CRM platforms

PowerPoint

Job description

We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.

Key Responsibilities

• Financial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices.
• Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.
• Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams.
• Administrative Support: Provide day-to-day administrative support across the organization as needed.
• Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.
• Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance.
• Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.
• RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information.
• Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.
• Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.

What You Bring to the Table

• Relevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.
• Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.
• Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.
• Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism.
• Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.