Regional Jobsite Administrator for Multi-Project Ops

Hensel Phelps; Windsor (CO); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Company-paid benefits

Paid time off

401(k) retirement plan

Job summary

Hensel Phelps in Windsor, CO is seeking a detail‑oriented Jobsite Administrator to support daily office operations for multiple departments and projects. You will greet visitors, handle the central phone line, and provide administrative support across Estimating, Marketing, Operations, and the region.

This role requires an Associate degree and 2+ years of administrative experience, with strong Word/Excel/Outlook skills.

Qualifications

• Associate degree preferred.
• 2+ years administrative experience.
• Proficiency in Word, Excel, and Outlook.
• Excellent oral and written communication skills; customer service oriented.
• Collaborative, innovative, and quick learner.
• Great attention to detail, organized, and multitask.
• Notary certification acquired within 60 days of hire.

Responsibilities

• Greet visitors and assist with check‑in via visitor management system.
• Answer the central phone line and route calls to the right personnel.
• Provide administrative support to executives and multiple departments.
• Manage regional calendar and schedule meetings; coordinate room bookings and catering.
• Draft routine correspondence and maintain office equipment and supplies.
• Submit payroll weekly and process weekly invoices.
• Coordinate building security access and badging; manage regional spreadsheet.
• Arrange travel for executives and assist with events.
• Oversee fleet records and vehicle-related compliance.
• Assist with New Hire onboarding via UKG Onboarding.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Notary certification

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Hensel Phelps in Windsor, CO is seeking a detail‑oriented Jobsite Administrator to support daily office operations for multiple departments and projects. You will greet visitors, handle the central phone line, and provide administrative support across Estimating, Marketing, Operations, and the region.

This role requires an Associate degree and 2+ years of administrative experience, with strong Word/Excel/Outlook skills.