Project Administrator

Pro Energy Services Group; Longmont (CO); On-site; USD 36,000 - 44,000; Full time

Job summary

Pro Energy Services Group is seeking a Project Administrator in Longmont, CO, to support project execution by tracking progress, managing tasks, and ensuring schedules and budgets stay on track.

Responsibilities include vendor management, invoicing, reporting, and coordinating staffing with field managers. An ideal candidate has 2–5 years in admin/project support and a solid grasp of budgeting and documentation.

Qualifications

• Two to five years of administrative or project support experience.
• High school diploma required; associates degree preferred.
• Knowledge of labor law requirements and time validation.

Responsibilities

• Coordinate schedules and tasks for project milestones to ensure timely completion.
• Manage vendor and subcontractor relationships and ensure compliance.
• Review timesheets and labor costs; track labor per policy and contract requirements.
• Prepare reports and project documentation for internal teams and clients.
• Handle operational inquiries and escalate issues when needed.
• Assist with invoicing and tracking project expenses and accruals.
• Ensure accurate collection and validation of project data for reporting.
• Coordinate daily staffing with Traffic Control Field Manager and manage TCPs with customers.

Skills

Scheduling

Vendor management

Budget tracking

Communication

Analytical skills

Problem-solving

Documentation

Attention to detail

Project coordination

Independent work

Education

High school diploma

Associates degree or coursework in business administration/construction management

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Administrator

Reg - Full Time Level 1 - Employee Longmont, CO, US

5 days ago Requisition ID: 1262

Salary Range: $26.00 To $32.00 Hourly

WORK LOCATION: LONGMONT, COLORADO

Job Summary:

The primary focus of this position is to support project execution by tracking progress, managing tasks, and ensuring that schedules and budgets stay on track. Responsibilities include vendor management, scheduling, budgeting, invoicing, and reporting. This role makes moderate decisions while escalating complex issues. Reporting to a lead or project manager, this office-based role is essential to project success.

Example of Duties:

• Coordinates schedules and tasks for project milestones, ensuring timely completion.
• Manages vendor and subcontractor relationships, ensuring timely deliverables and compliance.
• Reviews timesheets for accuracy per California labor law, CBA’s, contract requirements, and company policies; tracks labor costs.
• Prepares reports and project documentation for internal teams and clients.
• Handles operational inquiries from internal teams and external stakeholders, escalating issues when necessary.
• May support project budgets and contract management by monitoring project expenses, financial tracking, and assisting with accruals, forecasting, and tracking PO funds and expirations.
• Assists with invoicing, ensuring all billable items are properly captured and documented.
• Ensures accurate collection and validation of project-related data for reporting and compliance.
• May perform all duties and responsibilities relevant to positions within the Project Management series below this role.
• Performs other duties as assigned.
• Coordinates daily staffing assignments with Traffic Control Field Manager, Coordinates permit documentation and Traffic Control Plans (TCPs) with customer and field personnel.

Required Knowledge/Skills/Abilities:

• Strong project coordination skills, including scheduling, tracking milestones, and managing deliverables.
• Proficiency in vendor and subcontractor management, ensuring compliance and timely execution.
• Knowledge of time validation and labor law requirements.
• Strong analytical skills for budget tracking and financial reporting.
• Ability to work independently while following established procedures and guidelines.
• Strong problem-solving skills, with the ability to elevate complex issues appropriately.
• Proficiency in Microsoft Office (Excel, Word, Outlook), and is very comfortable with technology.
• Excellent written and verbal communication skills.
• A critical eye for detail, ensuring accuracy in work product.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Adaptability to changing project needs and proactive problem-solving.

Experience/Education:

• A minimum of two to five years of administrative or project support experience, preferably in construction, engineering, utilities, or a related industry.
• High school diploma required; associates degree or coursework in business administration, construction management, or a related field preferred.

Licenses/Certifications:

Possession of a valid Colorado driver's license, Class C, with the ability to maintain insurability under the company’s insurance carrier is preferred.