Project Administrator III

Progressive Global Energy; Pittsburgh (Allegheny County); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading energy services firm in Pittsburgh is seeking a Project Assistant to support project administration tasks. The role involves tracking project deliverables, assisting with financial reporting, and resolving issues. Ideal candidates should have over 5 years of experience in commercial or industrial construction projects, with strong organizational and communication skills. Proficiency in MS Office is essential for handling documentation and spreadsheets. This position offers an opportunity to be an integral part of a dynamic team.

Qualifications

• 5+ years of experience as a Site Administrator or Project Assistant.
• Ability to resolve complex issues across various teams.
• Exceptional organizational skills to manage multiple tasks.

Responsibilities

• Support the project team with administrative duties.
• Track and expedite project deliverables and documentation.
• Assist in financial reporting and issue resolution.

Skills

Project administration

Problem resolution

Communication

Organizational skills

Technical proficiency in MS Office

Tools

MS Office Suite

Job description

Overview

Support the Project team by performing many project administrative duties related to the project while maintaining situational awareness and understanding budget constraints.

Track and expedite supply chain and engineering deliverables relating to the project including, but not limited to, drawings, RFI’s, safety reports, change orders, training plans, procedures and meeting minutes.

Provide assistance to Project Specialist, Construction Managers and Project Manager to resolve issues and develop financial reporting information.

Assist in the development of reports, documents and other project related correspondence both internal and external.

Gather information and provide input to construction management, procurement, engineering and start up and commissioning personnel.

Process document and drawing changes and distribute to the authorized users in a timely manner.

Other duties as needed.

Qualifications

• Approximately 5 or more years of similar experience as a Site Administrator or Project Assistant supporting commercial or industrial construction projects
• Ability and Business Savvy to coordinate and resolve complex issues across a global business base using influencing skills and attention to detail. Must be able to recommend solutions to problems as they arise
• Skilled in MS Word, MS Excel, Outlook, with the ability to create and maintain complex spreadsheets and documents
• Must have exceptional organizational skills and be able to effectively manage multiple tasks simultaneously
• Must be able to effectively interact with Customer, vendors, and other team members on the telephone and in person