Site Admin & Office Operations Lead

HENSEL PHELPS; Kuna (ID); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Company-paid medical insurance

Life insurance

AD&D

Long-term disability

401(K) retirement plan

Employee assistance program (EAP)

Paid time off

Job summary

Hensel Phelps in Kuna, Idaho, is seeking a detail-oriented Jobsite Administrator to support daily office operations across multiple departments. You will be a service-oriented team member who can take initiative and adapt quickly in a fast-paced environment.

You will greet visitors, answer the central phone line, provide admin support, manage calendars, process payroll and invoices, coordinate travel, and assist with onboarding using UKG Onboarding.

Qualifications

• 2+ years administrative experience.
• Proficiency in current version of Microsoft Word, Excel, and Outlook.
• Excellent oral and written communication skills; customer service oriented.
• Collaborative, innovative, and quick learner.
• Great attention to detail, organized, and able to multitask.
• Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Responsibilities

• Greet visitors and manage check-in via visitor management system.
• Answer the central phone line and direct incoming calls to appropriate personnel.
• Provide administrative support to office executives and multiple departments.
• Manage regional calendar and oversee conference room scheduling; arrange catering as needed.
• Compose and manage routine correspondence to all levels of personnel.
• Maintain office machines, equipment, and supplies with regular inventory checks.
• Submit payroll weekly for all office personnel and process weekly invoices.
• Check and distribute mail daily.
• Coordinate building security access and parking; manage badging and renewals.
• Schedule travel arrangements and hotel accommodations; assist with events.
• Oversee company fleet registrations and inspections.
• Assist with New Hire onboarding via UKG Onboarding.

Skills

Communication

Teamwork

Multitasking

Attention to detail

Education

Associate degree

Notary Certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Hensel Phelps in Kuna, Idaho, is seeking a detail-oriented Jobsite Administrator to support daily office operations across multiple departments. You will be a service-oriented team member who can take initiative and adapt quickly in a fast-paced environment.

You will greet visitors, answer the central phone line, provide admin support, manage calendars, process payroll and invoices, coordinate travel, and assist with onboarding using UKG Onboarding.