Jobsite Administrator - El Paso, TX

VetJobs; El Paso (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

AD&D

Long-term disability

401(k)

EAP

Paid time off

Job summary

Hensel Phelps is seeking a Jobsite Administrator in El Paso, TX to support multiple departments with administrative tasks in a fast-paced on-site environment.

You will greet visitors, manage calendars, coordinate travel, process payroll and invoices, maintain supplies, and assist with onboarding and safety compliance, while ensuring strong customer service and accurate communication across teams.

Qualifications

• Associate degree preferred.
• 2+ years administrative experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent oral and written communication skills; customer service oriented.
• Collaborative, innovative, and quick learner.
• Great attention to detail, organized, and able to multitask.
• Notary certification acquired within 60 days of hire.

Responsibilities

• Greet visitors and assist with check-in via visitor management system.
• Answer central phone line and direct calls to appropriate personnel.
• Provide administrative support to office executives and departments region-wide.
• Manage regional calendar and oversee conference room scheduling; arrange food and beverages.
• Compose and manage routine correspondence to all levels of personnel.
• Maintain office equipment and supplies; schedule routine service.
• Submit payroll weekly for office personnel and process invoices.
• Check and distribute mail daily.
• Coordinate building security access, parking, and federal base badging; maintain badging spreadsheet.
• Schedule travel and hotel accommodations for executives and staff; assist with events.
• Oversee company fleet; track registrations, inspections, and insurance.
• Track vehicle location and transfers via equipment spreadsheet.
• Assist with New Hire onboarding via UKG Onboarding.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Detail-oriented

Notary certification

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.

ATTENTION MILITARY AFFILIATED JOB SEEKERS

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard Cand Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. This role is 'On-Site' at the location detailed in the job post.

Key Responsibilities

• Greet visitors/industry partners and help with check-in via visitor management system
• Answer the central phone line and direct incoming calls to appropriate personnel
• Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall
• Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed
• Compose and manage routine correspondence to all levels of personnel
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments
• Submit payroll weekly for all office personnel and process weekly invoices
• Check and distribute mail daily
• Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet
• Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date
• Track vehicle location and transfers via equipment spreadsheet
• Responsible for helping with the New Hire onboarding via UKG Onboarding

Auto req ID: 480831BR

Minimum Education Required

Associates

Qualifications

• Associate degree preferred
• 2+ years administrative experience
• Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook
• Excellent oral and written communication skills; customer service oriented
• Collaborative, innovative, and quick learner
• Great attention to detail, organized, and ability to multitask
• Certification of Notary or Notary Certificate (acquired within 60 days of hire)

Physical Requirements

• Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
• Constantly reads written communications and views email submissions.
• The person in this position regularly sits in a stationary position in front of a computer screen.
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Rarely exposed to high and low temperatures
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Education

Associate degree preferred.

Benefits

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

City

El Paso

State

Texas

Job Category

Administrative and Support Services

Job Code

Construction1 Construction

Affiliate Sponsor

Hensel Phelps