Regional Finance Coordinator: Billing, Collections & Project Spend

Terracon; Lexington (KY); On-site; USD 45,000 - 60,000; Full time

Job summary

Terracon in Lexington, KY is seeking a Billing Specialist to manage timely project registrations, invoicing, and collections. You will coordinate with project managers and finance to ensure accurate billing, attach supporting documents, and keep client invoices on schedule.

This role emphasizes attention to detail and proactive communication to resolve discrepancies. The successful candidate will handle WIP management, draft invoices, and escalate when needed, ensuring compliance with contracts

Qualifications

• Associate degree or 4 years relevant experience.
• Excellent attention to detail and problem-solving skills.
• Strong communication and coordination abilities.
• A valid driver’s license may be required.

Responsibilities

• Prepare timely and accurate billing for routine and non-routine projects in accordance with contracts and internal controls.
• Maintain billing schedules and initiate billing per project term or plan.
• Create draft invoices and route for review and approval.
• Send reminders and escalate to meet deadlines and financial metrics.
• Finalize invoices and distribute to clients via mail, email, or portal.
• Research and resolve billing questions and discrepancies.
• Perform CMELMS responsibilities assigned to regional finance staff.
• Assist with project registrations, budget management, and change orders.
• Keep electronic files of financial documents and ensure QA guidelines.

Skills

Attention to detail

Problem-solving

Communication

Coordination

Education

Associate’s degree

4 years related experience

Job description

Terracon in Lexington, KY is seeking a Billing Specialist to manage timely project registrations, invoicing, and collections. You will coordinate with project managers and finance to ensure accurate billing, attach supporting documents, and keep client invoices on schedule.

This role emphasizes attention to detail and proactive communication to resolve discrepancies. The successful candidate will handle WIP management, draft invoices, and escalate when needed, ensuring compliance with contracts