Regional Exhibits & Trade Show Coordinator

OPEN Health; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Generous vacation & holidays

Training & development opportunities

Corporate social responsibility (CSR)

Job summary

OPEN Health is seeking a Regional Exhibits Coordinator, Displays & Exhibits to oversee trade show sponsorships for pharmaceutical clients. You will manage logistics, budgeting, SOPs, and client communications from initial requests through contracting and reconciliation.

The role requires strong interpersonal and organizational skills, experience with event platforms, and the ability to coordinate across multiple teams to ensure productive, compliant exhibits and sustained client satisfaction.

Qualifications

• Extreme attention to detail in a fast-paced, high-volume environment.
• Strong organizational skills and ability to prioritize multiple requests.

Responsibilities

• Coordinate logistics for trade shows including rooming lists and transportation.
• Create, update and improve SOPs for Regional Exhibit team and client-specific SOPs.
• Provide administrative support to the Regional Exhibits Manager.
• Assist in client implementations and resource planning for expansions.
• Process requests from receipt to reconciliation using client platforms.
• Ensure compliance with client rules and business guidelines for approvals.
• Create compliance and spend reports and present quarterly reviews.
• Manage client budgets and provide detailed spend reporting and analysis.
• Guide vendors to implement platforms and document workflows for clients.
• Advise clients on trends, forecasts, and volume planning.
• Collaborate with OPEN Health divisions to align activities and prevent event duplication.
• Serve as a trainer and support contact for Regional Exhibits staff.

Skills

Analytical skills

Communication skills

Computer skills

Decision making

Interpersonal relationships

Organizational skills

Job description

OPEN Health is seeking a Regional Exhibits Coordinator, Displays & Exhibits to oversee trade show sponsorships for pharmaceutical clients. You will manage logistics, budgeting, SOPs, and client communications from initial requests through contracting and reconciliation.

The role requires strong interpersonal and organizational skills, experience with event platforms, and the ability to coordinate across multiple teams to ensure productive, compliant exhibits and sustained client satisfaction.